Administrative Assistant

1 month ago

MAKATI CITY, Philippines TE Connectivity Full time
At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world. Job Overview We're on the lookout for a meticulous and organized Administrative Assistant who can lend their support to our team and help keep our operations running seamlessly. The perfect fit would be someone with top-notch communication abilities, a knack for juggling multiple tasks, and a proactive attitude toward tackling challenges
Roles and Responsibilities:
  Office Management: • Greet visitors, answer emails, and direct inquiries to the appropriate team members.
• Manage supplies and equipment requests for the team
• Assist in coordinating office events, meetings, and appointments.
Administrative Support:
• Provide administrative support to various departments by handling correspondence, preparing reports, and maintaining documentation.
• Manage and update databases, spreadsheets, and company records.
• Assist in creating and formatting documents, presentations, and spreadsheets.
Calendar Management:
• Coordinate and schedule appointments, meetings, and conferences for team members.
• Send out invitations, reminders, and agendas for meetings.
• Manage calendars and assist in time management for executives.
Travel Coordination:
• Arrange travel accommodations including flights, accommodations, and transportation for team members.
• Prepare travel itineraries and ensure all necessary documents are in order.
Communication:
• Draft, edit, and proofread internal and external communications.
• Monitor and respond to emails and messages in a timely manner.
• Liaise with clients, vendors, and partners professionally and courteously.
Data Entry and Analysis:
• Enter and maintain accurate data into various systems and databases.
• Assist in gathering and compiling data for reports and presentations.
File Management:
• Organize and maintain both physical and electronic files.
• Ensure documents are filed appropriately and can be easily retrieved when needed.
Task Coordination:
• Collaborate with team members to ensure documentary requirements are submitted on time
• Follow up on assigned tasks and deadlines to ensure completion. What your background should look like: • High school diploma or equivalent; associate degree or relevant certification is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
  Competencies Values: Integrity, Accountability, Inclusion, Innovation, Teamwork

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