Executive Director

Job Position: Executive Director

Organization: The Insurance Library Association of Boston

Hours: Full-Time. In-office or hybrid

Compensation: Salaried (plus discretionary bonus) commensurate with qualifications and experience

Work Location: 156 State Street, Boston, Massachusetts 02109

Reports to: Library President & Board Chair

We are seeking an experienced, strategic, and enthusiastic professional to lead this historic institution as it continues to evolve and fulfill its mission and vision. This role is ideal for an experienced leader who would enjoy working in a small, dynamic organization where flexibility, attention to detail, and teamwork are valued.

ABOUT THE LIBRARY

The Insurance Library is a 139-year-old nonprofit organization based in Boston. Its mission is to provide members of the insurance, risk management, financial security, and legal communities, and the public, with high-quality educational programs, opportunities for engagement and networking, and unique research resources and services. Its vision is to be recognized as the preeminent nonprofit provider of such educational programs and other services, build upon its unique position as a hub for networking and engagement, and continue to expand its reach nationally. More information about the Library is on the Library’s website at

POSITION OVERVIEW

The Executive Director serves as the Library’s chief executive and public face of the organization, providing strategic leadership, financial and operational oversight and management, and external representation. The Executive Director works collaboratively with the Board of Trustees and Library officers to set priorities, manage resources, and ensure mission alignment and fiscal prudence.

The Library is a small organization with a dedicated and enthusiastic staff of two people reporting to the Executive Director, so this is a deeply hands‑on role. All employees occasionally assist with projects and events outside their principal responsibilities. The ideal candidate possesses the mindset to pitch strategic visions to the Board or fundraising pitches to donors, alongside the practical willingness and ability to tackle nitty‑gritty daily tasks to get things done; someone who is equally comfortable working with financial statements and preparing an annual budget as they are supervising staff or speaking at a public event.

PRINCIPAL RESPONSIBILITIES

Executive Leadership, Board Relations, and Governance

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• Lead the Library in fulfilling its mission and achieving its vision, ensuring alignment between daily operations and long‑term strategy.
  
• Collaborate with the Board on strategy and policies.
  
• Encourage board engagement with timely updates on key programs, events, and fundraising activities; support board development by assisting in recruiting new board members.
  
• Serve as Clerk of the Library corporation and as Secretary of the Board of Trustees.
  
• Work closely with the President & Board Chair, essentially serving as that person’s Chief of Staff.
  
• Serve as an ex officio, non‑voting member of all Library standing and ad hoc committees, and as a voting member of the Insurance Professional of the Year Award Selection Committee.
  
• Collaborate with committee chairs; prepare materials for, and minutes regarding, committee meetings.
  
• Prepare materials for, attend, and assist in managing the annual membership meeting and semi‑annual or special Board meetings.
  
• Oversee annual Conflict of Interest disclosure process for Library board members and employees.
  
• File and update required Annual Report with the Massachusetts Division of Corporations.
  

Financial Oversight and Management

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• Oversee all aspects of revenue and expenses, managing cash flow and ensuring fiscal responsibility, appropriate financial controls, and compliance with legal and accounting requirements and best practices.
  
• Constant focus on maximizing program and fundraising revenue and controlling expenses.
  
• Supervise Accounting & Administrative Specialist and have sufficient proficiency with QuickBooks to do minor bookkeeping tasks in that person’s absence.
  
• Serve as payroll administrator, including monitoring of PTO accruals and use.
  
• Develop annual budget in conjunction with Treasurer and Finance Committee and monitor budget‑to‑actual performance.
  
• Work with Investment Committee and serve as primary point of contact for bank and brokerage firm holding endowment and other investment accounts.
  
• Work closely with Accounting & Administrative Specialist to compile material for annual audit; serve as primary point of contact with auditor; assist in preparing, approving, and filin