Admin & Safety Officer 3
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Key Responsibilities
- Facilitate the Safety Orientation/Induction Process as required under RA 11058, DO 198, Chapter III, Section 5.
- Conduct the mandatory 8-hour Occupational Safety & Health (OSH) Orientation, including company policies on Environmental Health & Safety, in compliance with RA 11058, DO 198.
- Perform daily, weekly, and monthly safety inspections of work areas, and lead discussions with team members to determine the most appropriate corrective actions for identified unsafe acts and unsafe conditions.
- Prepare and issue Safety Observation Reports (SORs), providing recommendations and guidelines for compliance with legal and company standards.
- Conduct regular inspections of fire protection and prevention equipment, including:
- Fire extinguishers
- Fire cabinets
- Fire exits
- Fire pumps
- FDAS (Fire Detection and Alarm System)
- Act as Secretary of the EHS Committee, responsible for:
- Preparing Minutes of Meetings
- Securing attendance of EHS members
- Prepare and update office, pantry, and warehouse inspection checklists to ensure compliance.
- Conduct regular inspections of Personal Protective Equipment (PPEs), ensuring they are in good condition and provide maximum protection.
- Ensure adequate supplies of approved PPEs are available on-site.
- Prepare Safety Violation Notices for all observed violations and apprehend violators (both Infinivan personnel and subcontractors) to enforce sanctions and penalties.
- Exercise authority to stop activities presenting imminent danger and recommend corrective actions prior to resumption of work, in accordance with RA 11058, DO 198, Chapter IV, Section 14 – Work Stoppage Order (WSO).
- Recommend corrective actions to address identified hazards and evaluate their effectiveness before allowing activities to proceed.
- Monitor compliance of subcontractors with Infinivan Inc. EHS requirements.
- Assist government officials during field visits and inspections.
- Monitor site compliance with DO 198 and RA 11058.
- Conduct risk assessments and enforce preventive measures.
- Perform other related EHS tasks as may be assigned.
- Monitor and ensure all company vehicles are safe for use by overseeing:
- Preventive Maintenance Service (PMS)
- Regular check-ups
- Tune-ups and related requirements
- Process and monitor all utility bills in ERP, including:
- Building dues
- Parking dues
- Water and electricity bills
- Review and monitor CCTV footage as authorized.
- Handle other administrative tasks, such as business permit processing.
- Prepare and submit DOLE Reportorial Requirements, including:
- WAIR
- AMR
- AEDR
- Report of Safety Organization
- Establish, monitor, and implement the Occupational Safety & Health (OSH) Program.
- Monitor and supervise daily tasks of utility staff, messengers, and drivers.
- Coordinate with building administrators (ORE and NEX) for inquiries and building-related concerns.
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