Finance and Budget Assistant

4 weeks ago
Makati, P00, Philippines Systemantech Remote Full-time


Job Description
 We are looking for a detail-oriented and organized Finance and Budget Assistant to provide support in project budget management, budget uploads, staff and common cost allocation, financial data monitoring, and other finance-related processes. The role will work with various stakeholders and support the accurate and timely processing of budget and financial information using relevant systems and tools.

Key Responsibilities
- Support the upload, revision, maintenance, and monitoring of project budgets using PRIMA and WAVE, including budget versions, required budget views, and FBDI templates.
- Review budget data for completeness, accuracy, and consistency, identify discrepancies, and coordinate with relevant stakeholders for clarification or correction.
- Process approved budget tolerance updates and budget control adjustments in accordance with established procedures and approvals.
- Maintain operational trackers, monitoring tools, work-in-progress reports, and records related to budget uploads, revisions, and budget control activities.
- Support monthly Staff Cost Allocation (SCA) and Common Cost Allocation (CCA) processes in PULSE, including allocation data, payroll adjustments, office costs, and other charging information.
- Validate SCA and CCA submissions, including staff information, payroll periods, cost centres, funding sources, allocation percentages, and supporting documents.
- Monitor transaction status and report data or system issues affecting payroll charging and month-end activities.
- Assist in monitoring and routing finance and budget-related tickets, mailbox requests, and service inquiries, ensuring timely follow-up within established SLAs.
- Respond to routine inquiries regarding budget uploads, staff cost allocation, budget controls, and related financial system processes.
- Assist with testing system enhancements and process improvements by executing test scripts, documenting results, and reporting issues.
- Support the preparation and updating of SOPs, work instructions, process documentation, and financial records.
- Maintain organized budget-related files and supporting documentation in accordance with established record-management procedures.
- Provide timely and accurate finance and budget support to relevant stakeholders and perform other related duties as assigned. Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, Information Technology, or a related field with at least 2 years of relevant professional experience; OR
- High school diploma with at least 4 years of relevant professional experience.
- Experience using PRIMA and Oracle ERP systems is required.
- Experience in administrative and financial management, budget monitoring, and internal control procedures is an advantage.
- Knowledge of IOM Financial Management Rules and Procedures (FMRP) and the IOM Project Handbook is an advantage.
- Proficient in Microsoft Office 365, particularly MS Excel and data management tools.
- Strong attention to detail and ability to accurately process and maintain financial and budget-related information.
- Good written and verbal communication skills, with the ability to coordinate effectively with different stakeholders.
- Good organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
- Ability to work effectively in a hybrid work setup, demonstrating flexibility, reliability, and professionalism.
- CPA or equivalent professional certification is an advantage. Pay: From Php35,000.00 per month

Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Health insurance Application Question(s):
- Availability to Join?
- Provide your viber for fast communication.
- Estimated travel time to Ayala Makati?
- Experience using PRIMA and Oracle ERP systems?

Education:
- Bachelor's (Required)

Experience:
- finance, accounting, or Budget-related functions.: 3 years (Required) Work

Location:
In person

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