Accounts Payable Assistant
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Job description
The AP Trade Associate supports the processing and monitoring of payables for inventory purchased from China-based and local trade suppliers. The role prepares payment forecasts, weekly funds requests, foreign currency purchase and telegraphic transfer (TT) documents, and supplier reconciliations for review by the AP Trade Officer and AP Supervisor.
Key Responsibilities
• Manage international supplier payments by coordinating with suppliers and agents on payment schedules, outstanding balances, down payments, and full-payment requirements.
• Process and monitor AP trade transactions by preparing payment documents, recording invoices and payments in Business Central, and maintaining accurate vendor ledgers and supporting files.
• Handle foreign currency and telegraphic transfers (TT) by preparing requests, encoding bank transactions, checking payment details, and monitoring payment status until confirmed by suppliers.
• Prepare and reconcile trade payment records by comparing inventory deliveries, invoices, purchase orders, supplier balances, advances, and payments, and resolving discrepancies.
• Support AP reporting and month-end activities by preparing weekly funds requests, production journals/SOAs, supporting schedules, audit requirements, and other AP trade reports. Qualifications
• Bachelor’s degree in Accounting, Finance, or a related field.
• With 1–2 years of experience in Accounts Payable, Finance, or Accounting, preferably handling trade or international suppliers.
• Experience with supplier payments, bank transactions, foreign currency, telegraphic transfers, and account reconciliation is an advantage.
• Proficient in Microsoft Excel and preferably experienced in using ERP/accounting systems such as Microsoft Dynamics 365 Business Central.
• Detail-oriented, organized, and reliable, with strong follow-up and coordination skills and the ability to handle confidential financial and supplier information.
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