Accounts Payable Processor

14 hours ago

Pasig Central Post Office, Pasig Central Post Office, Philippines Outforce Full-time

Position Summary

The Accounts Payable (AP) Processor – Level 1 is responsible for supporting day-to-day accounts payable operations by ensuring timely and accurate processing of vendor invoices. This role focuses on invoice intake, document management, data entry, and monitoring approval workflows. The position plays a key role in maintaining accurate financial records and supporting smooth payment cycles.

Key Responsibilities

  • Monitor designated accounts payable email inboxes and portals for incoming vendor invoices and related documentation
  • Open, review, and validate invoice submissions for completeness and accuracy
  • Download, name, and save invoices and supporting documents to the appropriate shared drive or document management system
  • Enter invoice data into the accounting system, including:
    • Vendor information
    • Invoice date and number
    • Amounts and tax details
    • General ledger coding, spend categories, departments, and project codes
  • Match invoices to purchase orders or contracts when applicable
  • Route invoices through the appropriate approval workflows and monitor approval status
  • Follow up with internal approvers to ensure timely invoice approval
  • Flag discrepancies, missing information, or exceptions to the AP team lead for resolution
  • Maintain organized records and ensure documentation complies with company policies and audit requirements
  • Support month-end closing activities as needed.


Requirements

Qualifications & Skills

  • 2-3 years of experience in accounts payable, accounting support, or shared services environment
  • Strong attention to detail and high level of accuracy
  • Basic understanding of accounting principles and invoice processing
  • Ability to follow defined procedures and meet processing deadlines
  • Proficient in Microsoft Excel and basic accounting or ERP systems
  • Comfortable working with email-based workflows and shared file systems
  • Strong organizational and time management skills
  • Ability to communicate clearly and professionally in English (written and verbal)

Preferred Qualifications

  • Experience supporting U.S.-based or international clients
  • Familiarity with ERP systems such as MS Dynamics 365, NetSuite, SAP, Oracle, or similar
  • Prior experience in an outsourced or shared services environment

Key Competencies

  • Attention to detail
  • Process adherence
  • Accountability and reliability
  • Time management
  • Collaboration and responsiveness