Accounts Payable Processor
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
Position Summary
The Accounts Payable (AP) Processor – Level 1 is responsible for supporting day-to-day accounts payable operations by ensuring timely and accurate processing of vendor invoices. This role focuses on invoice intake, document management, data entry, and monitoring approval workflows. The position plays a key role in maintaining accurate financial records and supporting smooth payment cycles.
Key Responsibilities
- Monitor designated accounts payable email inboxes and portals for incoming vendor invoices and related documentation
- Open, review, and validate invoice submissions for completeness and accuracy
- Download, name, and save invoices and supporting documents to the appropriate shared drive or document management system
- Enter invoice data into the accounting system, including:
- Vendor information
- Invoice date and number
- Amounts and tax details
- General ledger coding, spend categories, departments, and project codes
- Vendor information
- Match invoices to purchase orders or contracts when applicable
- Route invoices through the appropriate approval workflows and monitor approval status
- Follow up with internal approvers to ensure timely invoice approval
- Flag discrepancies, missing information, or exceptions to the AP team lead for resolution
- Maintain organized records and ensure documentation complies with company policies and audit requirements
- Support month-end closing activities as needed.
Requirements
Qualifications & Skills
- 2-3 years of experience in accounts payable, accounting support, or shared services environment
- Strong attention to detail and high level of accuracy
- Basic understanding of accounting principles and invoice processing
- Ability to follow defined procedures and meet processing deadlines
- Proficient in Microsoft Excel and basic accounting or ERP systems
- Comfortable working with email-based workflows and shared file systems
- Strong organizational and time management skills
- Ability to communicate clearly and professionally in English (written and verbal)
Preferred Qualifications
- Experience supporting U.S.-based or international clients
- Familiarity with ERP systems such as MS Dynamics 365, NetSuite, SAP, Oracle, or similar
- Prior experience in an outsourced or shared services environment
Key Competencies
- Attention to detail
- Process adherence
- Accountability and reliability
- Time management
- Collaboration and responsiveness