Document Controller
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Role Overview
We are seeking an experienced Document Controller to support large-scale offshore and construction projects for an Australian client. The role is approximately 80% document control and 20% project administration. Strong experience in oil and gas, offshore, mining, marine, engineering, fabrication, or large-scale construction projects is essential
✨ Why You’ll Love Working With Us
- Annual Bonus and Salary Reviews
- Comprehensive HMO + 1 free dependent
- 30 days paid leave (vacation, sick and wellness) - with cash conversion
- Real growth — workshops, training and clear career pathways
- Great culture — team events, employee fairs, and monthly games with exciting prizes
- Tenure rewards — milestone gifts at 1, 5 and 10 years
- 2 days weekly rest for a better work-life balance
Key Responsibilities:
- Manage incoming and outgoing technical, engineering, contractual, and project documents, ensuring accurate numbering, indexing, filing, distribution, and updates.
- Maintain document registers, drawing logs, transmittals, revision histories, and approval workflows.
- Coordinate document submissions and distribution among clients, consultants, contractors, suppliers, and internal teams.
- Monitor outstanding submissions, approvals, comments, and revisions while conducting regular audits to ensure document accuracy and compliance.
- Support project close-out and handover documentation, including meeting minutes, reports, action registers, correspondence, and general project administration.
What We're Looking For:
- Bachelor’s degree in Engineering, Project Administration, or a related field, with at least 5 years of document control experience in oil and gas, mining, EPC, fabrication, or major construction projects; Australian or international client exposure is preferred.
- Strong understanding of technical drawings, transmittals, revision control, document registers, and approval workflows.
- Hands-on experience with Aconex, Procore, SharePoint, TeamBinder, InEight, Asite, or similar document management systems.
- Proficient in Microsoft Outlook, Word, and Excel for document tracking, reporting, and project administration.
- Excellent attention to detail, organisational and communication skills, with the ability to coordinate effectively with multiple project stakeholders.
- Willing to work full-time onsite in Arcovia, Brgy. Ugong, Pasig City, Monday to Friday, morning shift.
About Cybalink Solutions:
Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.
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