Administrative Clerk

Job Title : Administrative Clerk

Job Summary:

The Administrative Clerk provides clerical and administrative support to ensure the efficient preparation and submission of bid and project documents. This role involves organizing, reviewing, and compiling documents for government and private bidding, maintaining records, and assisting in day-to-day administrative operations of the office.

Key Responsibilities:

Ø Prepare, compile, and organize bid documents, including Request for Quotation (RFQ), Request for Proposal (RFP), Bill of Quantities (BOQ), Technical and Financial Proposals, and other bidding requirements.

Ø Ensure completeness, accuracy, and compliance of all bid submissions with the specific requirements of clients or procuring entities.

Ø Coordinate with the Engineering, Estimating, Procurement, and Accounting departments to gather necessary project documents such as permits, licenses, certifications, and financial statements.

Ø Maintain and update the bid tracker or database for monitoring ongoing and completed bidding activities.

Ø Assist in the preparation of Company Profile, Organizational Chart, Manpower List, and Equipment Inventory required for eligibility documents.

Ø Handle document control and filing system for easy retrieval of bid and project files.

Ø Support the Admin Department in other clerical duties such as encoding, scanning, photocopying, and maintaining office supplies.

Ø Perform other related duties as may be assigned from time to time.

Qualifications:

Bachelor's Degree in Business Administration, Office Administration, or any related course.

At least 2–3 years of experience in an administrative role within a construction or general contracting firm; must have hands-on experience in preparing bid documents.

Familiar with PhilGEPS, BAC procedures, and bidding processes (for both government and private sectors).

Proficient in MS Office applications (Word, Excel, PowerPoint, PDF editing).

Strong attention to detail and organizational skills.

Ability to work under pressure and meet tight deadlines.

Excellent verbal and written communication skills.

Knowledge of basic document control and records management practices.

Job Types: Full-time, Permanent

Pay: From Php15,650.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person