Associate Engineer Data DocMgmt

Reference ID
R184629
Updated
08/11/2025

Information Technology (IT)

Philippines

Makati City

N/A

What's the role?
The SEAM organization integrates Safety, Environment & Asset Management activities, with a broad geographical footprint, that will support Shell's business & assets around the world.

The vision of SEAM is to provide capability across the spectrum of Safety, Environment and Asset Management with:

• shaping the future ways of working through introducing to the business new technology and news way of working, including e.g., digital, SBO, and real-time, data-driven, end-to-end optimization and risk management, but also global programs like Human Performance Based Safety Philosophy.
• providing performance feedback driving disciplined execution to deliver reliable, predictable results.
• helping the businesses build their improvement plans and provide support to execute them.
• sustaining performance through strong core capabilities (internal, including SBO & contingent) through building expertise and a company-wide consistent approach

echnical Asset Operations (TAO) is a key enabler for the accelerated delivery of Shell's Asset Management System and will help us to reach our ultimate potential in Downstream Manufacturing, Integrated Gas and Upstream. TAS provides high quality and cost-competitive technical resources who are not physically present at site yet are an integral part of asset teams delivering value through end-to-end AMS work processes.

What You'll Be Doing
The Document Controller is expected to assist with implementation of procedures for all aspects of document control within the project. The role is expected to perform document management of technical data, procedures, and engineering drawings through Document management system (EDMS) , metadata management, and high-level quality checks

As Part Of This Role, The Document Controller Will

• Be an integral part to ensure that Asset documentations (SCD and Non-SCD) are captured and auditable as per compliance requirements. It is expected that the requirements for new documents will be generated from 3 workstreams (Projects, Reliability and Integrity, and Maintenance Execution)
• Ensure controlled documentation as per the document control and standards procedure and required related procedures.
• Hold a key role that ensures effective operations of the document management system and tracking status of documents - efficient process development, and KPI development to measure the success of the support.
• Be part of the Digitalization journey of Asset specifically for Digital Twin solutions - system integration
• Document Management support involves Site Critical Documents (SCD) (projects and non-projects) and Non-Site Critical Document (Non-SCD) Asset Information Management that ensures critical asset information is captured and auditable. Site Critical Documents refers to PEFS; C&E Diagram, HACD, Plot Plans and Design Basis Data, Safeguarding Memorandum, Master Alarm Database, Electrical Single Line Diagrams + Arc Flash Study, PCD Asset Inventory, PCD Physical Diagram, PCD Architecture Diagrams, PCD Logical Diagram, PCD Dataflow Diagram

Main Responsibilities Are But Not Limited To

• Work as an effective team member within the TSO-TAO team, engaging primarily with:
• Sustain and Improve engineers.
• D-OPS engineering team
• Maintenance Execution Coordinators (MEC)
• Regional Engineering Service Leads (RESL)

Collaboration to ensure effective and efficient management of documentation and its process(es) through coordinated control effort and strategies.

• Quality Assurance
• Support the organization in document control activities and to deliver compliant documentation, including checking of quality for all documents to be checked-in, tracking, and monitoring.
• Ensure that proper document naming convention is followed as per approved standards and to ensure that documents are easily identifiable and retrievable.
• Support tracking of L1 and L2 Inspection Reports availability after 90 days of work completion
• Support uploading of accurate L1 and L2 Inspection Reports after 90 days of work completion.
• Subject Matter Expert - Data/Information/Document Management System
• Ensure that document management system is adequately operated and maintained.
• Ensure that system end-users are trained and refreshed (as needed) on the utilization of the existing system.
• Apply knowledge from experience and trainings to manage and resolve documentation-related problems.
• Person-in-charge in addressing interconnectivity issues, system improvements, and system issues encountered by end-users.
• PMR Doc Lean

PMR and DocLean activities (PMR/DocLean creation, DocLean upload) ensures that project related documents in SharePoint are properly stored, kept, monitored, and reported. It comprises of folder creation and report which serve as repository and status summary of projects, respectively.

• Hexagon SDx and iHAWK SME

Hexagon SDx and iHAWK Super Users (SU) roles as they are the subject matter expert of the said systems. As part of SU role, the support also includes system access management, end-user trainings or refreshers, addressing of issues, system improvements initiation, collaboration with other Super Users and technical team for UI/UX improvements, and addressing interconnectivity issues.

As part of Doc controller role, the support also includes EDMS system access management, end-user trainings or refreshers, addressing of issues, System & Process improvement initiations (like changing to D-ops model), Maintenance of Doc control request tracker & forms, collaboration with other Super Users and technical team for SDX improvements, and addressing interconnectivity issues.

Dimensions

Dimensions

• Individual contributor role – however, able to manage team/Business in the absence or upon request of team lead; ability to collaborate with team members for data consolidation, brainstorming sessions for improvements and reporting
• Working in a highly virtualized environment in a geographically diverse and multicultural team
• Go-to Person to provide coaching and technical advice for other data and document controllers Supporting multiple projects at the same time
• Shift work following operating hours of the assigned project/asset across the globe.

What You Bring

• Minimum of 2-4 years industry experience as Data and Document Controller with knowledge of data control processes and systems on Major Capital Projects/Assets, and of EPC interface management.
• Familiarity with Computerized maintenance management (SAP / S4Hana)
• Proven experience in writing and manipulating databases (like SQL, Oracle).
• Knowledge of cross-discipline engineering data (requirements and use) including: business data model of engineering, spare parts processes, Maintenance Management System build processes.
• Knowledge of SharePoint and document management systems.
• Skill of document management system and Hands on Expertise on system such as SDX, ASSAI, Bentley, Sharepoint, etc.
• Experience of working with Engineering Data Warehouse (EDW) systems (or similar) e.g. Bentley, AVEVA, SPF.
• Experience working with document management systems (EDMS). Experience in Hexagon SDX preferred.
• Preferably knowledge of E2E Engineering IM Scope of Work and Information Specification in a major contract, CFIHOS/DEP, Engineering Information Specification (EIS) and the related document
• Ability to perform automation to reduce manual works.
• A good understanding of the Upstream/Downstream/Integrated Gas/Renewables business and how it works.
• Ensure secure handling of sensitive technical documents and compliance with cybersecurity protocols for document storage and sharing.
• Knowledge and hands on experience on Data ETL processes. Knowledge in analytics tool (PowerBI, Altryx, Python etc.) is an added advantage.
• Working in a highly virtualized environment in a geographically diverse and multicultural team.
• Good written and oral communications.
• Strong attention to detail and organizational skills
• Proactive problem-solving and critical thinking
• Ability to work independently and manage multiple priorities
• Effective communication and stakeholder management
• Teamwork and collaboration across virtual and multicultural teams
• Accountability and ownership of responsibilities