Client Coodinator

Job description:

TalentsThatFit is an outsourcing company based in the Philippines that provides cost-effective HR and EOR services to businesses who are scaling their team here in the Philippines. At TalentsThatFit, we prioritize relationship building with our clients, our internal team, and the talents that we serve.

We are seeking a highly skilled and detail-oriented Client Coordinator. This is a remote freelance position requiring exceptional organizational skills, creative design capabilities, and flawless English communication.

Key Responsibilities:

Administrative Excellence:

-Manage complex scheduling across multiple time zones

-Full diary management including work and personal appointments

-Coordinate travel arrangements for international meetings and venue visits

-Handle confidential correspondence with artists, venue partners, and brand executives

-Prepare detailed meeting notes, reports, and project summaries

-Maintain organized digital filing systems for contracts, artist profiles, and venue documentation

Content Creation & Design:

-Create professional presentations, pitch decks, and marketing materials using Canva

-Update and maintain company website using WIX platform

-Design social media content for artist promotions and venue marketing

-Develop branded templates for contracts, proposals, and client communications

-Edit and format documents ensuring consistent brand presentation

Data Management & Analysis:

-Build and maintain spreadsheets tracking artist bookings, venue partnerships, and revenue streams

-Create financial reports and performance dashboards using advanced Excel functions

-Manage contact databases for artists, venues, promoters, and industry contacts

-Generate analytical reports on booking trends, venue performance, and market opportunities

Communication & Coordination:

-Serve as primary point of contact between Founder and external partners

-Draft professional emails, contracts, and business correspondence

-Coordinate multi-party calls and virtual meetings with international stakeholders

-Manage project timelines and ensure deliverables are met across all entertainment initiatives

Qualifications & Requirements:

-Minimum 3 years' experience as a client coordinator, account coordinator, or similar role

-Proven track record supporting C-level executives or business founders

-University degree required

-Fluent English, both written and spoken at native or near-native level

-Advanced Microsoft Excel proficiency (pivot tables, VLOOKUP, complex formulas, dashboards)

-Expert-level Canva skills (custom design creation, brand template development, multimedia content)

-WIX website editing experience (content updates, page creation, design modifications, site maintenance)

-Proficiency in Google Workspace (Gmail, Drive, Calendar, Docs, Sheets)

-Exceptional attention to detail, proactive approach, and ability to handle confidential information

-Experience in entertainment, events, or creative industries preferred but not essential

- Experience managing social media accounts and creating content

Portfolio / Sample Requirements:

-Samples of Excel dashboards or complex spreadsheets

-Examples of professional designs created in Canva

-Screenshots or links to WIX websites edited or maintained

-Writing samples demonstrating professional English communication

Working Arrangements:

-Must be available 9am–5pm Sydney Time (AEST/AEDT), Monday through Friday

-Expected availability: 20–38 hours per week with flexibility outside core hours

-Occasional weekend or evening work during major events or launches

-Must respond to urgent communications within 10 minutes during Sydney business hours

Job Types: Freelance, Remote

Benefits:

-Work from home

-Flexible schedule

Job Type: Full-time

Pay: From Php30,000.00 per month

Work Location: Remote