scanner

digitizing physical documents and images, which includes operating specialized equipment, preparing documents, performing quality checks, and organizing digital files. Specific duties can range from scanning documents and managing files for an office setting to operating high-end graphics scanners for printing and prepress. The role requires attention to detail, technical proficiency with scanning software, and the ability to follow procedures for data accuracy and document integrity.

Core responsibilities

• Scanning documents: Operating scanning equipment to convert paper documents, photos, or other media into digital formats.
• Document preparation: Sorting, organizing, and prepping physical documents for scanning by removing staples, paper clips, and duplicates.
• Quality control: Performing quality checks on scanned images to ensure they are legible, complete, and free from blemishes or scan artifacts.
• File management: Naming, indexing, and filing digital files according to a specified system to ensure they can be easily retrieved.
• Equipment maintenance: Cleaning and performing basic maintenance on scanning equipment to ensure it functions correctly and efficiently.

Variations by industry

• Document scanning clerk: Primarily focuses on digitizing office documents, records, and files, often involving data entry and verification.
• Graphics or prepress scanner operator: Works with more specialized, high-resolution scanners in a graphic design or printing environment to digitize art and photos for professional printing plates.
• Document image technician: Focuses on preserving and digitizing archival materials like books and manuscripts, which may require more specialized handling.