Admin Associate

2 weeks ago

Taguig, National Capital Region, Philippines WHR Global Consulting Full time

POSITION TITLE:
Admin Associate

WORK SETUP:
Full Time, Onsite

WORK LOCATION:
BGC, Taguig

SALARY:
PHP 25K–28K

JOB SUMMARY:

Responsible for ensuring smooth business operations by managing government liaison activities, documentation, compliance, and field-level administrative support such as document delivery and coordination. The role requires strong coordination skills, attention to detail, and proactive engagement with internal teams and external stakeholders.

KEY RESPONSIBILITIES:

Coordination with Agencies & Third Parties

  • Respond promptly to agency requests and follow-ups with proactive updates
  • Ensure regulatory requirements and obligations are met by submitting accurate documentation, payment dues and coordinating with relevant authorities.

Documentation and Records Management

  • Organize and maintain accurate records in coordination with internal teams.
  • Support the Document Controller in enhancing the company's file management system to improve accessibility and efficiency.
  • Conduct thorough checks to ensure submissions are error-free and minimize resubmissions.

Collaboration and Support

  • Work closely with internal teams in gathering necessary information and address regulatory or documentation concerns.
  • Provide support to project teams by ensuring permits, clearances, and other required documents are secured in a timely manner.
  • Identify and proactively resolve potential risk/compliance challenges before they escalate.
  • Ensure timely completion of assigned tasks and deliverables to support efficient departmental and organizational operations.
  • Demonstrate strong attention to detail in handling documents, organizing information, and executing administrative tasks to ensure accuracy and quality.
  • Act as the company's liaison and field support, handling both coordination with government agencies and physical submission or retrieval of documents, permits, and clearances.

Logistics & Administrative Support

  • Manage the secure and timely delivery/collection of documents, packages, and communications between offices, government agencies, and other partners.
  • Ensure documentation and transactions follow established standard.
  • Support general administrative tasks and other duties as assigned.
  • Adhere to all other tasks that may be assigned from time to time, depending on the evolving needs of the HRAD team or the organization.

QUALIFICATIONS:

  • College graduate or graduate of a technical or vocational course.
  • Additional certifications related to government liaison, administrative support, or logistics are a plus.
  • At least 1 year of experience in coordinating with government agencies and instrumentalities.
  • Proven track record of safe driving with a valid driver's license.
  • Experience in administrative support, logistics, or similar roles is an advantage.
  • Strong organizational and time/project management skills.
  • Excellent interpersonal and communication skills.
  • Ability to work independently and manage multiple tasks effectively.
  • Willingness to travel anywhere in the Philippines.

  • HR and Admin Associate

    2 weeks ago

    Taguig, National Capital Region, Philippines The Marquis Events Place Full time

    Job DescriptionPerforms onboarding and offboarding of employees.Handles 201 files, master list and HR documentation.Responsible for employee performanceRating summary reportAssists in administrative duties and disciplinary actions.Ensures physical appearance of the warehouse.Assists in any other related HR task.Other tasks that may be assigned by the...

  • it admin associate

    1 week ago

    Taguig, National Capital Region, Philippines LGT Business Consultancy Services Full time

    Experience Level: At least 2 yearsJob Summary:The IT Admin Associate will provide technical and administrative support to ensure smooth daily operations of the IT department. The role includes managing the ticketing system, assisting in IT-related purchase orders, monitoring billing transactions, and coordinating with internal teams and vendors. The ideal...

  • General Admin Support

    4 days ago

    Taguig, National Capital Region, Philippines YourCareerPH Full time

    Urgent HiringWe are looking for General Admin Support in BGC for a Hybrid Set up.Overview:The General Admin Support is responsible for supporting key communication initiatives, managing administrative operations, coordinating site events, and serving as the first point of contact for associate inquiries. This role ensures smooth execution of communication...

  • Admin Associate_Fresh graduate

    2 weeks ago

    Taguig, National Capital Region, Philippines Prime@Technology Specialists, Inc. Full time

    Responsibilities: The Admin Associate is responsible for providing support in all administrative and clerical functions within the Finance and Admin Division.Key tasks include: -Receiving and recording delivered items-Managing the ordering and issuance of office equipment and supplies |-Overseeing housekeeping and repairs-Coordinating driver and vehicle...

  • Admin Officer for Fixed Asset

    2 weeks ago

    Taguig, National Capital Region, Philippines J&T Express Full time

    ABOUT THE COMPANY:J&T Express Philippines is a fast-growing logistics and express delivery company known for its nationwide reach, reliable service, and technology-driven operations. Since entering the Philippine market in 2019, the company has built a strong network of branches and hubs, offering efficient parcel delivery, e-commerce logistics, real-time...

  • Admin Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Prime@Technology Specialists, Inc. Full time

    Job descriptionWork Location: 6F Marajo Tower, 26th Street cor., 4th Ave., BGC, Taguig CityReceiving and recording delivered items-Managing the ordering and issuance of office equipment and supplies-Overseeing housekeeping and repairs-Coordinating driver and vehicle services-Handling courier transactions-Assisting with permits and insurance...

  • Admin Officer

    4 days ago

    Taguig, National Capital Region, Philippines J&T EXPRESS Full time

    SUMMARY:Primarily provides office and operations support as to vehicle administration; develops database and maintains record system; provides vehicle administrative support in all areas by overseeing vehicle - administrative decision.QUALIFICATIONSDegree in a program of study related to Management, Human Resources or Business Administration, Associate's...

  • Admin Operations Support Specialist/Associate

    1 week ago

    Taguig, National Capital Region, Philippines Asticom Technology Inc Full time

    About the role Asticom Technology Inc is seeking an experienced Admin Operations Support Specialist/Associate to join our team in Taguig City, Metro Manila. This is a contract position where you will be responsible for providing administrative and operational support to ensure the smooth running of our day-to-day business activities.What you'll be...

  • Senior Admin Analyst

    4 days ago

    Taguig, National Capital Region, Philippines JPMorgan Chase & Co. Full time

    Join our dynamic team as a Senior Admin Analyst - Lead Executive Assistant, where you will play a pivotal role in supporting key senior executives to drive business results & ensure seamless operations within  the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to...

  • Branch Associate

    2 weeks ago

    Taguig, National Capital Region, Philippines Silver Finance, Inc. Full time

    The Branch Associate - Taguig Branch is responsible for process pension loan applications, maintain Sales and Operations files, performing cashiering and some Admin and Facilities Management functions in his/her area.Company Background: For the past 39 years, Silver Finance Inc. has been in the business of improving the quality of lives of our customers,...