Accounts Payable Specialist

Job Title:  Accounts Payable Specialist

Location: Santa Rosa, CA
Department: Accounting/ Finance
Reports to: Accounts Payable Supervisor

Job Type: Full-Time, in office, hourly role

Compensation Details: $22-$26/hour, full benefits, growth opportunities

Job Summary:

The Accounts Payable Specialist is responsible for managing the company's outgoing financial obligations. This includes processing vendor invoices, preparing payments, reconciling statements, and ensuring accuracy and timeliness in all accounts payable functions. The ideal candidate will have strong attention to detail, organizational skills, and a working knowledge of accounting principles.

Key Responsibilities:

• Review, verify, and process vendor invoices following company policies and procedures.
• Match purchase orders, receiving documents, and invoices.
• Ensure prompt and accurate payment of invoices via check, ACH, or wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate and organized records of all payable transactions.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Assist in month-end closing processes related to payables.
• Monitor accounts to ensure payments are up to date and coded correctly.
• Collaborate with internal departments (Procurement, Receiving) to resolve issues.
• Ensure compliance with internal controls and audit requirements.
• Participate in other ad hoc projects as required.

Qualifications:

Education:

• High school diploma or equivalent required.
• Associate or bachelor's degree in accounting, Finance, or related field preferred.

Experience:

• 3+ years of experience in accounts payable or general accounting.
• Experience with SAP and familiarity with ERP systems and automated invoice processing tools is a plus.
• Knowledge of US GAAP and financial reporting principles is a plus.

Skills:

• Understanding of 3-way match process.
• Knowledge of sales tax and 1099 reporting.
• Strong attention to detail and accuracy.
• Strong problem-solving skills and ability to work independently or as part of a team.
• Ability to communicate effectively with internal teams and external vendors.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Excel and other Office applications.

Working Conditions:

• Standard office environment with regular working hours.
• Occasional overtime may be needed during month-end closing periods.

Equal Opportunity:

Sonic is an equal opportunity employer. Sonic is committed to providing a work environment free of harassment, discrimination, retaliation and disrespectful or other unprofessional conduct based on sex (including pregnancy, childbirth, breastfeeding or related medical conditions), race, religion (including religious dress and grooming practices), color, gender (including gender identity and gender expression), national origin (including language use restrictions and possession of a driver's license issued under Vehicle Code section , ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law or ordinance or regulation. It also prohibits discrimination, harassment, disrespectful or unprofessional conduct based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

Acknowledgement:

Sonic is an at-will employer. The job description does not constitute an employment agreement, or contract, between the employer and employee and is subject to change. Other functions may be assigned and/or reassigned by the employer as to the needs of the employer and requirements of the job change.