Sales Admin

Job Summary:

The Sales Admin provides administrative and operational support to the Sales Department by coordinating

client requirements, preparing proposals and quotations, handling documentation, and facilitating

communication between sales staff, clients, and other internal departments. The role ensures that after-

sales requirements and customer service tasks are managed efficiently, contributing to the smooth flow of

sales operations.

Duties & Responsibilities:

1. Client Coordination

 Assist in preparing proposals, quotations, and offers for clients.

 Handle client inquiries and coordinate service requirements with the Sales Team.

 Follow up on pending documents, proposals, or client concerns.

1. Supplier Coordination

 Communicate with suppliers for pricing, availability of spare parts, and quotations.

 Ensure timely submission of supplier quotations and integrate these into client proposals.

1. Scheduling Support

 Assist in scheduling client meetings, service appointments, and follow-ups.

 Coordinate with Service Department to ensure after-sales services are aligned with client needs.

1. Documentation & Reporting

 Maintain records of quotations, proposals, purchase orders, and client communications.

 Prepare sales reports and data summaries as required by the Sales Manager.

 Ensure all documents are accurate, organized, and retrievable.

1. Interdepartmental Coordination

 Work closely with Service, Purchasing, and accounting teams to ensure smooth transaction flow.

 Provide necessary updates to Sales Executives regarding after-sales requirements or pending

documentation.

1. Administrative Support

 Handle day-to-day clerical tasks such as filing, encoding, and correspondence.

 Assist Sales Managers in monitoring sales activities, client communications, and deadlines.