permanent_ada iv

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number

:

OSEC-DSWDB-ADA

Compensation

:

SG 4 (Php 16,833.00)

Place of Assignment

:

Legal Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in college

Training

:

None Required

Experience

:

None Required

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Graduate of Bachelor's Degree

Training

:

At least four (4) hours relevant training on records maintenance, computer literacy or other related training

Experience

:

At least six (6) months relevant experience demonstrating ability in administrative & clerical taks, basic computer operations, management and updating of records

Eligibility

:

Career Service Sub-Professional/First Level Eligibility

Preferred Additional Qualifications

:

· Experience in government service a plus;

· Very good oral and written ability;

· Remarkable attention to detail, results-oriented, can efficiently work under pressure;

· Strong interpersonal skills, good moral character and work ethics;

· Working knowledge of MS Office and other computer applications.

JOB DESCRIPTION

Under the direction of the Division Chief of the Legal Assistance Division-Legal Service. The Administrative Aide IV performs administrative support services functions related in the areas of records management, data management and liaison duties, administrative legal works, designate and attends TWGs activities as may assigned by the immediate supervisor or LS Director, and other related tasks.

Functions and Responsibilities:

1. Monitoring, encoding, scanning and editing of Electronic Document Transaction Management System (EDTMS) for incoming and outgoing documents;

2. Liaison duties – forward to pertinent OBSUs for endorsement to the Director;

3. Facilitate out-going documents from pertinent OBSUs for endorsement to the Director.

4. Assist in records management duties and responsibilities of the Legal Service;

5. Attend to assigned administrative duties and responsibilities; and

6. Perform other related duties and responsibilities or as assigned by the Director and Lawyers.

Job Outputs:

1. Organized Data Tracking System;

2. Organized files/records; and

3. Other reports as may be required

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before July 3, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: .

3. Authenticated or Photocopy of Transcript of Record or Diploma;

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master's Degree/Units earned, if applicable;

5. Photocopy of relevant Training/Seminar Certificates;

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note: (i) For those applicants from the public sector vying for promotion, a performance rating is required. (ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF). (iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

• Requests for extension of submission and application with incomplete documents will not be entertained.

• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines' General Disposition Schedule.

Job Summary

Date/Time Posted:
:55:28

Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia

Education:
Completion of two years studies in College

Experience:
None Required

Training:
None required

Eligibility:
Career Service (Sub-professional)/First Level Eligibility

Employment Status:
Regular

Available Positions:
1

Salary Grade:
4

---