Global Sourcing Coordinator

2 weeks ago

Ortigas Metro Manila, Philippines Satellite Office Full time

GLOBAL SOURCING COORDINATOR

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme Apply now and discover the Satellite Office Candidate Experience – recognized as one of BEST among BPO companies worldwide.

WHAT IS A/AN GLOBAL SOURCING COORDINATOR?

TASK / DESCRIPTION

  • Global Sourcing Tracker Update (Smartsheet)
  • Quote Request Tracker
  • • Updating status from new – process – quote.
  • Order Tracker
  • • Updating PO entering information – PO#, QTY, FACTORY, EXW date, VVD%
  • • Updating status – production / Delivered information after PO receiving
  • Follow-up/Filing Important Documents
  • Filing important documents: Test Reports, Inspection Reports, Shipment Invoices, etc.
  • PO Receiving/Invoice Approval
  • PO receiving within 48 hrs upon receipt of supplier invoice.
  • Updating Order Tracker to "Delivered" after receiving.
  • Review supplier invoices and other related documents.
  • Updated Smartsheet to show PO is "delivered"
  • Create Packing list and upload in SharePoint
  • PO Issuance
  • Issuing purchase orders
  • Updating the status and other details on Order Tracker.
  • Shipment Monitoring
  • Review Shipment Tracker provided by China Logistics and update shipment schedule/Tracker.
  • Follow up with Logistics (China or domestic) for shipment status ensuring shipment will be delivered on time.
  • When shipment is delivered, check with Logistics for freight invoices
  • Others
  • Create Shipping labels UPS/Fedex
  • Prepare HTS Form for the Duty/Tariff
  • Testing invoice – Provide GL code to China Accounting
  • GS Intake form – Submitting intake form if needed.
  • Other tasks as required.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

  • Positive, can-do attitude
  • Highly organized and detail oriented. Ability to track multiple ongoing projects
  • Clear and effective written and verbal communicator
  • Maintain high levels of professionalism when interacting with BDA employees, customers, and suppliers
  • Flexible with the ability to prioritize and manage to changing demands
  • Willingness to learn and take on new responsibilities
  • Maintain exceptional attendance and punctuality.

WHAT ARE WE LOOKING FOR?

  • 1-3 years exp supporting a fast-paced department. Previous exp in a buying team preferred
  • Proficient in Microsoft Suit, i.e., Word, Excel, PowerPoint
  • SharePoint. Exp with Oracle and Smartsheet a plus
  • 1+ years in customer service management
  • 1+ years in project management
  • 4-year college degree preferred but not required
  • Experience in promotional/branded merchandise &/or international business a plus

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