Executive Secretary to the President

EXECUTIVE SECRETARY TO THE PRESIDENT & VP-ADMIN

(With Personal & Family Administration Functions)

Jose C. Feliciano College Foundation – Mabalacat, Pampanga

Jose C. Feliciano College Foundation (JCFC) is seeking a highly organized, discreet, and reliable Executive Secretary to support the Office of the President and the Office of the VP-Admin.

This role is ideal for someone who is proactive, trustworthy, detail-oriented, and comfortable balancing executive office duties with family and property-related responsibilities in a dynamic environment.

Key Responsibilities

A. Executive Office Support (JCFC)

• Manage complex calendars, schedule meetings, and coordinate internal and external appointments for the President and VP-Admin.
• Draft, review, and organize official correspondence, memos, reports, and presentations.
• Maintain confidential files and ensure proper documentation flow between departments.
• Coordinate meetings, prepare minutes, and follow up on assigned action items.
• Serve as the first point of contact for stakeholders, visitors, and internal staff.
• Organize travel arrangements, events, and logistical requirements for the executive offices.
• Assist in monitoring special projects, ensuring timely updates and proper documentation.

B. Family & Personal Administrative Support

• Manage personal scheduling, appointments, and household-related errands for the family.
• Coordinate healthcare needs (appointments, follow-ups, documentation) for family members.
• Assist with travel planning, reservations, and personal logistics.
• Handle light household administration such as grocery coordination, shopping lists, and routine supply monitoring.
• Maintain records for personal matters, receipts, warranties, and service follow-ups.
• Serve as the family's administrative liaison for schools, doctors, service providers, banks, and other institutions.

C. Property & Project Management Assistance

• Assist in handling property-related tasks for family homes and investments.
• Coordinate with brokers, contractors, and suppliers for repairs, maintenance, and renovations.
• Monitor ongoing property-related projects and ensure proper documentation.
• Organize project files, quotations, receipts, and reports.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or Administrative Officer.
• Strong organizational and multitasking skills; able to manage multiple priorities calmly and efficiently.
• High level of integrity, professionalism, and discretion in handling sensitive information.
• Strong communication skills and the ability to work professionally with internal staff, external partners, and family members.
• Proficiency in MS Office (Word, Excel, PowerPoint) and comfortable learning digital tools.
• Ability to work independently, solve problems proactively, and anticipate needs.

Preferred Qualifications

• Background or familiarity with property management, real estate coordination, or project supervision is a plus.
• Experience working with executives or a family-owned organization.
• Ability to handle both professional and personal administrative tasks seamlessly.

Why Join Us

This unique role offers the opportunity to work closely with senior leadership of a growing educational institution while also assisting a well-established family in managing day-to-day personal and administrative needs. The work environment values trust, professionalism, loyalty, and long-term growth