Accounting Assistant

I. JOB SUMMARY:

The Sales Assistant is responsible in monitoring and processing of franchisee's credit memos, sales order, requests, complaints and inquiries. He/she is also responsible to timely update and monitors the SAP of Franchisees

II. DUTIES & RESPONSIBILITIES:

Receives order from franchisee thru emails, calls or order slip

Check orders for validity of products and of delivery schedule

Send and coordinate with warehouse and production the request or orders of franchisees

Send receipt confirmation of orders

Check delivery completion from SAP thru Query of Stock Transfer

Generate and export from SAP all deliveries of franchisee created by warehouse and production

Order confirmation against delivery and pricing of invoices in excel template

Validation of prices on excel template

Uploading of invoices to create SAP Sales Invoices

Exporting SAP Invoices to AFC Excel Invoice format

Processing of AFC Manual Invoice, Notation of AFC Manual Invoice and Transmittal of Invoices

Receives Pagsasauli form of bottles and cases from Warehouse storekeeper

Validate Pagsasauli Form of bottles and cases

Prepare Credit Memos excel template based on Pagsasauli forms, Validation of prices of credit memos and Uploading of Credit Memo for Bottles and cases

Exporting SAP Credit Memo to AFC Excel credit Memo format, Processing, Notation and transmittal of AFC Credit Memo,

Receives from Warehouse and Production storekeeper the Delivery Receipt with outlet confirmation, Discrepancy Form and Sales Invoice Confirmation

Checking of documents validity of DR for undelivered/out of stock, Discrepancy Form and other delivery problems.

Coordinate with Warehouse and Production for undelivered items and discrepancy

• Short on Delivery – provide credit memo

• Over on Delivery – additional invoice as adjustment on the original

Record to SAP the following documents.

• Credit Memo - adjustment of undelivered items and other discrepancy using the original SAP Invoice as base reference

• Sales Invoice – additional items with reference to original SAP Invoice

Exporting SAP Credit Memo and Sales Invoice to AFC Excel Credit Memo and Sales Invoice format

Processing, Notation, Transmittal of Credit Memo and Sales Invoice and AFC Sales Invoice

Monitors inventory movement of franchise warehouse

Validate actual deliveries and returns against Delivery Receipt and Discrepancy Forms, making sure that discrepancies during delivery were properly accounted

Receives Pagsasauli form of bottles and cases from Warehouse storekeeper

Receives thru emails, calls or manual request of repairs, complains and inquiries from franchisee and Coordinate with concern department regarding the request and complains

Coordinate with Franchisee's Supervisor to get their daily sales

Prepare daily sales summary

I. JOB QUALIFICATIONS:

Education: Candidate must possess at least a Bachelor's/College Degree, Professional License (Board/Bar/Professional License Exam), Finance/Accounting/Banking or equivalent;

Work Experience: At least five (5) months of experience related field, Fresh graduate are encourage to apply.

Basic Competency Skills:

· Excellent Communication and Analytical Skills;

· With background in SAP;

· Knowledge and background in financial audit preferred but not required.

Computer Skills:

MS Application

SAP

Attributes:

Customer Focus

Initiative

Professionalism

Prudence

Integrity

Responsible

Can work long hours

II. SCOPE OF DECISION MAKING:

As advised by the Department Head

III. PHYSICAL/WORK ENVIRONMENT CONDITION

5 days a week at 9.5 hours a day, Monday to Friday

well-ventilated working space

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php20, Php25,000.00 per month

Language:

• English (Preferred)

Work Location: In person