Executive Assistant to the Chief Operating Officer

10 hours ago

Paranaque City, Calabarzon, Philippines SPARC Properties and Realty Corporation Full time ₱3,600,000 - ₱4,200,000 per year

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the COO. The primary purpose is to maximize the Chief Operating Officer's (COO) efficiency and productivity by managing complex administrative, scheduling, communication, and project-based duties, ensuring timely and effective execution of strategic priorities, and handling all confidential matters with the utmost discretion.

Key Duties & Responsibilities:

  • Executive Support: Manage and maintain the COO's complex calendar, including scheduling meetings, conferences, and travel arrangements (domestic and international).
  • Communication Management: Serve as a gatekeeper and liaison, screening and directing incoming calls, emails, and correspondence. Draft, review, and finalize professional communications, reports, presentations, and documents on behalf of the COO.
  • Meeting Preparation and Follow-up: Prepare comprehensive meeting materials (agendas, reports, presentations). Attend key meetings, accurately record minutes, track action items, and ensure timely follow-up on deliverables.
  • Administrative & Financial Coordination: Organize and maintain a highly efficient physical and electronic filing system for critical and confidential company documents. Assist with budget preparation, expense reporting, invoice processing, and basic financial analysis/tracking, leveraging an understanding of accounting principles.
  • Project and Task Management: Assist in tracking the progress of key operational projects and initiatives under the COO's purview, ensuring deadlines are met and coordinating input from various departments.
  • Event Coordination: Plan and coordinate logistics for executive-level events, departmental meetings, and internal gatherings.

Capabilities and Competency Requirements:

  • Bachelor's Degree in Business Administration, Accounting, Finance, or a related field.
  • Must have relevant work experience (minimum 3-5 years) as an Executive Assistant, ideally supporting a C-level executive (CEO, COO, CFO) in a demanding corporate environment.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Demonstrated background in accounting and finance administration (e.g., managing budgets, expense reporting, financial document processing).
  • Proven ability to handle highly sensitive information with integrity.
  • Exceptional ability to prioritize, manage multiple tasks, and meet deadlines.
  • Excellent verbal and written communication skills in English.
  • Anticipatory approach to identifying and resolving administrative and logistical challenges.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Work Location: In person

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