Vehicle Admin

2 weeks ago

Cavite City, Calabarzon, Philippines Auto Global Full time

Job Title: Automotive Vehicle Administrator

Location: JMC CAVITE
Department: Operations
Reports To: Inventory Manager

Job Summary:

We are seeking a detail-oriented and organized Automotive Vehicle Administrator to manage and support the administrative functions related to vehicle sales, service, inventory, and registration. The ideal candidate will have experience in automotive dealership or fleet operations and a strong understanding of vehicle documentation processes.

Key Responsibilities:

  • Handle all administrative tasks related to vehicle registration, licensing, and titling in compliance with local and national regulations.

  • Maintain and update vehicle inventory records, including stock numbers, VINs, and delivery status.

  • Process vehicle sales paperwork, including purchase agreements, invoices, and customer documentation.

  • Liaise with the DMV and other regulatory agencies to ensure timely and accurate processing of paperwork.

  • Coordinate vehicle deliveries and ensure all documentation is complete before handover.

  • Assist with service records, warranty submissions, and recall notifications.

  • Monitor and manage fleet or dealership management systems (DMS) such as CDK, Reynolds & Reynolds, etc.

  • Maintain accurate filing systems, both physical and digital, for vehicle records and customer documents.

  • Support the sales and service teams with various administrative tasks as needed.

  • Prepare reports on vehicle inventory, registrations, and compliance status.

Qualifications:

  • College graduate

  • Previous experience in automotive administration, fleet management, or dealership operations preferred.

  • Strong knowledge of vehicle registration and titling requirements.

  • Proficiency in Microsoft Office (Excel, Word, Outlook) and dealership management software.

  • Excellent organizational and time management skills.

  • Strong attention to detail and accuracy.

  • Ability to work independently and handle multiple tasks in a fast-paced environment.

Working Conditions:

  • Office-based role within an automotive dealership, fleet office, or service center.

  • Standard working hours, with occasional overtime during peak periods (e.g., end-of-month reporting, new model launches).

  • Admin Assistant

    6 hours ago

    Davao City, Philippines Filinvest Group Full time

    Job Summary: Responsible for coordinating and managing the company's transportation services, including vehicle trip scheduling, maintenance, and compliance with company policies. Ensures efficient operation of vehicle fleet, effective communication with service providers, and adherence to safety and administrative procedures. Duties and Responsibilities: ...

  • Admin Assistant

    15 hours ago

    Davao City, Philippines Filinvest Group Full time

    Job Summary: Responsible for coordinating and managing the company's transportation services, including vehicle trip scheduling, maintenance, and compliance with company policies. Ensures efficient operation of vehicle fleet, effective communication with service providers, and adherence to safety and administrative procedures. Duties and Responsibilities: ...

  • Admin Associate

    3 weeks ago

    Calamba City, Philippines Filinvest Group Full time

    FILINVEST COMPANY: FILINVEST BUSINESS SERVICES CORP Job Summary: Responsible for coordinating and managing the company's transportation services, including vehicle trip scheduling, maintenance, and compliance with company policies. Ensures efficient operation of vehicle fleet, effective communication with service providers, and adherence to safety and...

  • Admin Associate

    3 weeks ago

    Calamba City, Philippines Filinvest Group Full time

    FILINVEST COMPANY: FILINVEST BUSINESS SERVICES CORP Job Summary: Responsible for coordinating and managing the company's transportation services, including vehicle trip scheduling, maintenance, and compliance with company policies. Ensures efficient operation of vehicle fleet, effective communication with service providers, and adherence to safety and...

  • Executive Driver

    2 days ago

    Makati City, National Capital Region, Philippines Comfac Technology Options Ltd. Full time

    Comfac Technoloy Option is looking for a Driverresponsibilities include dropping and picking up staff, and maintaining a travel log to record work hours, travel-time and locations traveled to.Able to communicate in English languageSafely transporting company staff as well to and from specified locations in a timely manner.Assisting with the loading and...

  • Company Driver

    2 days ago

    Makati City, National Capital Region, Philippines Comfac Technology Options Ltd. Full time

    Comfac Technoloy Option is looking for a company driver"responsibilities include dropping and picking up staff, and maintaining a travel log to record work hours, travel-time and locations traveled to.Able to communicate in English languageSafely transporting company staff as well to and from specified locations in a timely manner.Assisting with the loading...

  • Admin Assistant

    6 hours ago

    Mandaue City, Philippines House of I.T Full time

    COMPANY DETAILS "House of I.T - Making I.T Easy" HOUSE OF I.T is an Australian I.T Company with clients across Australasia, US & Europe. We provide superior professional expertise and comprehensive solutions for complete IT needs including IT development, implementation, and maintenance services. We also provide excellent support for data entry, IT security,...

  • Admin Assistant

    15 hours ago

    Mandaue City, Philippines House of I.T Full time

    COMPANY DETAILS "House of I.T - Making I.T Easy" HOUSE OF I.T is an Australian I.T Company with clients across Australasia, US & Europe. We provide superior professional expertise and comprehensive solutions for complete IT needs including IT development, implementation, and maintenance services. We also provide excellent support for data entry, IT security,...

  • Admin Supervisor

    6 hours ago

    Pasig City, Philippines JC Premiere Full time

    Bachelor’s Degree in Business Administration, Management, or any related course; At least 3–5 years of supervisory experience in administration, operations, or a related field; Demonstrated experience in asset, vehicle, or documentation management is an advantage; Strong organizational, leadership, and communication skills; Proficient in office systems,...

  • Corporate Admin Associate- Iloilo

    6 hours ago

    Iloilo City, Philippines Filinvest Group Full time

    KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES: Billing Process and verify site billings, including telephone, courier, utilities, repairs, and power services. Monitor, record, and track payments for all utility and service providers. Review billing statements and coordinate with concerned departments regarding any discrepancies or unusual charges, particularly...