Vehicle Admin

2 days ago

Cavite City, Calabarzon, Philippines Auto Global Full time ₱250,000 - ₱350,000 per year

Job Title: Automotive Vehicle Administrator

Location: JMC CAVITE
Department: Operations
Reports To: Inventory Manager

Job Summary:

We are seeking a detail-oriented and organized Automotive Vehicle Administrator to manage and support the administrative functions related to vehicle sales, service, inventory, and registration. The ideal candidate will have experience in automotive dealership or fleet operations and a strong understanding of vehicle documentation processes.

Key Responsibilities:

  • Handle all administrative tasks related to vehicle registration, licensing, and titling in compliance with local and national regulations.

  • Maintain and update vehicle inventory records, including stock numbers, VINs, and delivery status.

  • Process vehicle sales paperwork, including purchase agreements, invoices, and customer documentation.

  • Liaise with the DMV and other regulatory agencies to ensure timely and accurate processing of paperwork.

  • Coordinate vehicle deliveries and ensure all documentation is complete before handover.

  • Assist with service records, warranty submissions, and recall notifications.

  • Monitor and manage fleet or dealership management systems (DMS) such as CDK, Reynolds & Reynolds, etc.

  • Maintain accurate filing systems, both physical and digital, for vehicle records and customer documents.

  • Support the sales and service teams with various administrative tasks as needed.

  • Prepare reports on vehicle inventory, registrations, and compliance status.

Qualifications:

  • College graduate

  • Previous experience in automotive administration, fleet management, or dealership operations preferred.

  • Strong knowledge of vehicle registration and titling requirements.

  • Proficiency in Microsoft Office (Excel, Word, Outlook) and dealership management software.

  • Excellent organizational and time management skills.

  • Strong attention to detail and accuracy.

  • Ability to work independently and handle multiple tasks in a fast-paced environment.

Working Conditions:

  • Office-based role within an automotive dealership, fleet office, or service center.

  • Standard working hours, with occasional overtime during peak periods (e.g., end-of-month reporting, new model launches).

  • Transport Supervisor

    2 days ago

    Paranaque City, Calabarzon, Philippines Rhenus Logistics, Inc. Full time

    Job Overview: The Transport Supervisor is responsible for leading and overseeing daily transport operations to ensure safe, efficient, and cost-effective movement of goods and services. This role focuses on route planning, vehicle allocation, and compliance with all legal, safety, and regulatory requirements while maintaining high service standards aligned...

  • Marketing and Operations Specialist

    2 days ago

    Paranaque City, Calabarzon, Philippines TEAMSYNERGY Management Inc Full time

    Bachelor's Degree in marketing, communications, or a related field.With 3-5 years of marketing experience (digital and traditional) in a corporate or agency environment.With experience in managing paid advertising campaigns on platforms such as Facebook Ads, Linkedin Ads, or Google Adwords.Proficient in Canva, Microsoft Office Suite (Word, Excel, Outlook,...

  • Vehicle Sales Admin

    1 week ago

    Quezon City, National Capital Region, Philippines Toyota Fairview, Inc. Full time ₱150,000 - ₱250,000 per year

    Duties & Job Duties:Reports directly to the Vehicle Sales ManagerCoordinates with Toyota Motor Philippines (TMP) regarding stocks, ordering and pull out.Ensures accurate and timely preparation and submission of dealer reports to TMP.Monitors vehicle swapping and transfer reports of dealers.Job Requirements:Candidate must possess at least Bachelor's Degree of...

  • Admin. Assistant

    2 days ago

    Makati City, National Capital Region, Philippines SOLAR RESOURCES, INC Full time ₱400,000 - ₱600,000 per year

    Duties and Responsibilities: In charge of all vehicles concerns (vehicle dispatching, repairs & maintenance). Prepares and encode trip ticket and shell P.O billing. Prepares and process the monthly billings (PLDT, Smart, Globe, Innove, Shell Fleet Card, Rentals & Parking) & other clerical works of admin department. Process the annual renewal of insurance...

  • Site Admin Assistant

    1 week ago

    Davao City, Davao, Philippines PJ-Trigon Realty Corp. Full time ₱200,000 - ₱240,000 per year

    The Site Admin Assistant is responsible for managing front desk operations and providing administrative support to the Site Admin and the Sales Team. This role is critical to ensuring efficient communication, smooth coordination with clients, and organized support for financial, vehicle, and boat management. The ideal candidate is professional,...

  • Admin Specialist

    4 weeks ago

    Quezon City, Philippines Pascual Laboratories, Inc. Full time

    Admin Specialist The Admin Specialist is responsible for overseeing occupational health and safety measures and initiatives, driving organizational emergency response efforts, and delivering specific OSH training when needed. The role also manages vehicle-related matters including insurance, registration, apprehensions, and claims, while ensuring effective...

  • Admin Head

    2 days ago

    Cebu City, Central Visayas, Philippines Rebel Bakehouse Full time ₱240,000 - ₱480,000 per year

    KR Taxi is a taxi company in Cebu City. We are looking for an ADMIN HEAD.Responsibilities:inventory of vehiclesmonitoring of Accounts Payablepayrollscheduling of driversoverseeing 5 admin subordinatesQualifications:must be proficient in MS Office or Google Sheetsgood decision making skillsworks well in a teamwilling to work Monday to Friday at S. Osmena...

  • Admin Staff

    6 hours ago

    Baguio City, Cordillera, Philippines Fiberhome Phils.,Inc. Full time ₱150,000 - ₱250,000 per year

    ü Performs administrative and office support activities, including but not limited to answering phone calls, maintaining files, equipment inventories and storageü Maintains supplies inventory by checking stock to determine the inventory level; anticipates needed supplies; places and expedites orders of the supplies and verifies receipts of the suppliesü...

  • Admin Associate

    2 days ago

    Mandaue City, Central Visayas, Philippines Coolaire Consolidated Inc. Full time ₱600,000 - ₱800,000 per year

    Duties & Responsibilities:Administrative Functions Supervise guards and utility personnel to ensure efficiency in their duties.Act as Safety Officer: implement safety practices, ensure compliance with safety regulations, and develop safety programs for employees.Monitor and coordinate facilities repair and maintenance activities.Provide general...

  • Admin Associate

    2 days ago

    Mandaue City, Central Visayas, Philippines SE Coldtech Full time ₱204,000 - ₱216,000 per year

    Duties & Responsibilities:Administrative FunctionsSupervise guards and utility personnel to ensure efficiency in their duties.Act as Safety Officer: implement safety practices, ensure compliance with safety regulations, and develop safety programs for employees.Monitor and coordinate facilities repair and maintenance activities.Provide general administrative...

  • admin supervisor

    2 days ago

    Mandaue City, Central Visayas, Philippines InspiringPG, Inc. Full time ₱900,000 - ₱1,200,000 per year

    QUALIFICATION AND NEEDED WORK EXPERIENCE:Candidates must possess at least a Bachelor's/College Degree in Business Administration or any related field.Proven experience in administrative and or related dield is required for this position.With at least 2-3 years of experience in a supervisory roleRequired skill(s): Handle admin including vehicles, fix assests,...

  • admin assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Dragon Edge Group Full time ₱240,000 - ₱360,000 per year

    About the RoleWe're looking for a highly organized and proactive Admin Assistant to join Dragon Edge Group, one of the Best Places to Work in the Philippines (2023 & 2024). This role is essential in ensuring smooth day-to-day operations through efficient administrative support, vehicle and LTO compliance, inventory control, and office logistics.If you're...