IT Administrative Assistant

3 days ago

Malvar, Calabarzon, Philippines Yamaha Motor Full time

KEY RESPONSIBILITIES:

Supports departmental meeting operations, including scheduling, minute-taking, and agenda organization.
Handles procurement and contract-related requests, document preparation, and basic vendor communications.
Maintains accuracy in administrative tasks by compiling data and creating reports using Excel and internal systems.
Supports departmental budget monitoring and expense processing to contribute to sound financial management.
Supports onboarding and offboarding procedures, including account setup for new hires and departing employees, and IT equipment management.
Ensures compliance-driven operations through document management, contract administration, and file organization.
Facilitates communication and coordination within and outside the department, supporting operational efficiency through inquiry handling.
Assists managers and supervisors with administrative tasks and special projects as needed.

JOB QUALIFICATIONS:

Bachelor of Science in Office Administration, Office Management.
3+ years of work experience as administrative assistant; background in Manufacturing set-up / IT group is an advantage.
Practical experience in back-office operations or administrative roles, along with business-level English proficiency and MOS certification.
Knowledge of Office tools (Excel, PowerPoint, Outlook) and Basic PC Operations, document creation.
Basic knowledge of accounting, basic knowledge of law, basic knowledge of IT.
Background in schedule management, meeting facilitation, and contract/procurement procedures.
Knowledgeable in expense reporting, handling office equipment, travel booking, and inventory control etc.

Job Types: Full-time, Permanent

Benefits:

Work Location: In person