Fleet Encoder

We are seeking a reliable and experienced Fleet Encoder to join our team.

Job Summary:

The Encoder for Fleet Maintenance Monitoring is responsible for accurately recording, updating, and maintaining data related to fleet vehicles' repair, maintenance, and operational performance. The role ensures that all fleet-related information is properly documented in the system to support effective monitoring, timely preventive maintenance, cost tracking, and compliance with company and regulatory standards.

Key Responsibilities:

• Encode and update fleet maintenance records, including preventive maintenance schedules, repair histories, parts replacement, and service costs.
• Maintain accurate databases for fuel consumption, mileage, tire usage, and vehicle performance.
• Record and track purchase orders, job orders, and service requests related to fleet maintenance.
• Coordinate with mechanics, drivers, and fleet coordinators to collect and verify maintenance data.
• Ensure timely encoding of data to avoid lapses in maintenance schedules.
• Generate reports on fleet performance, maintenance costs, downtime, and compliance for management review.
• Assist in monitoring warranty claims, supplier billings, and service agreements related to fleet maintenance.
• Maintain proper filing and safekeeping of physical and digital records for audit purposes.
• Support fleet and logistics departments in analyzing trends and identifying recurring maintenance issues.
• Perform other clerical and administrative tasks as assigned by the Fleet Supervisor/Manager.

Qualifications:

• Bachelor's degree or diploma in Business Administration, Office Administration, Logistics, or related field.
• Experience in data encoding, clerical, or fleet/transport operations is an advantage.
• Proficient in Microsoft Office (Excel, Word) and familiar with fleet management or ERP systems is a plus.
• Strong attention to detail and accuracy in data entry.
• Good organizational and time-management skills.
• Ability to handle confidential information with integrity.
• Willingness to coordinate with field personnel and operations staff.

Job Type: Full-time

Benefits:

• Company events
• Opportunities for promotion
• Staff meals provided

Education:

• Bachelor's (Preferred)

Experience:

• Data entry: 1 year (Required)

Location:

• Calamba City (Required)

Work Location: In person