Executive Assistant

1. Schedule & Calendar Management

• Manage and maintain the executive's calendar.

• Organize appointments, meetings, and events.

• Ensure the executive is well-prepared and on time for all engagements.

2. Meeting Support

• Prepare meeting agendas and materials.

• Attend meetings when needed, take accurate minutes, and follow up on action items.

3. Administrative Assistance

• Handle payroll preparation and related documentation.

• Support with documentation, reports, and presentations using Excel, PowerPoint, Word, or Canva.

• Organize files and records for easy access.

• Draft emails, letters, and internal communications.

4. Coordination & Communication

• Serve as a point of contact between the executive and internal/external stakeholders.

• Schedule and coordinate with teams, partners, and clients.

• Follow up on deliverables and timelines on behalf of the executive.

5. Office & Tech Proficiency

• Confidently use Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

• Be comfortable learning and using productivity tools (Canva, Google Workspace, Zoom, etc.).

6. Confidentiality & Professionalism

• Handle sensitive information with absolute confidentiality.

• Maintain a high level of professionalism and discretion at all times.

7. Task Management

• Track deadlines, commitments, and important follow-ups.

• Help prioritize daily tasks and manage competing demands.