disbursment assistant

The Disbursement Assistant supports the property management accounting team by processing payments, maintaining accurate financial records, and ensuring timely and compliant disbursement of funds related to property operations. This role plays a key part in vendor payments, owner distributions, and expense tracking.

Key Responsibilities

• Process vendor invoices, utility bills, maintenance payments, and other property-related expenses
• Prepare and issue checks, ACH payments, and wire transfers in accordance with company policies
• Verify invoices for accuracy, proper approvals, and correct coding to properties and accounts
• Assist with owner distributions and reconcile disbursement reports
• Maintain organized and accurate financial records, including invoices and payment documentation
• Communicate with vendors, property managers, and internal teams regarding payment inquiries
• Assist with month-end close activities, including account reconciliations and reporting
• Ensure compliance with company policies, contracts, and applicable regulations
• Support audits by providing requested financial documentation
• Perform other accounting and administrative duties as assigned

Qualifications

• Bachelor's degree or equivalent required; Bachelor's degree in Accounting or Finance preferred
• 1–2 years of experience in accounting, accounts payable, or property management preferred
• Basic knowledge of accounting principles and financial processes
• Experience with property management or accounting software is a plus
• Proficient in Microsoft Excel and other office applications
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Skills & Competencies
• Time management and prioritization
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Problem-solving skills and professionalism

Job Type: Full-time

Work Location: In person