Accounting Staff

11 hours ago

Angeles City, Central Luzon, Philippines Wallem Innovative Solutions Full time

A. Position Overview

The Accounts executive handles the invoice processing to ensure timely receipt, posting and payment to vendors. Prepares Final Disbursement Accounts to be submitted to customers for billing to facilitate the collection of receivables.

B. Key Responsibilities & Accountabilities

  • Vendor FDA: Manage vendor invoices, approvals, payments, and prepare bi-weekly FDA reports.
  • FDA Preparation: Generate and process monthly receipts, courier and claims, autopay slips, and vendor costs; verify exchange rates; issue and approve debit notes (DNs); and ensure all expenses are properly classified and internally approved.
  • Port Call Handling & Billing: Log and verify documents and invoices, enter data into system, raise and save tax invoices for agency, crew, and other billable items; prepare DA invoices by cost category; upload all invoices and DAs to Client's Business Web with explanations for variances; and update the General Account for future uploads.
  • Commission Handling: Classify commission types, verify rates of exchange (ROE), issue DNs, compile supporting documents, and submit to clients.
  • Client Debtor Aging: Update aging reports, classify outstanding items, coordinate with people in charge (PIC), and return reports to Client.
  • Freight Handling on Behalf of Client: Confirm funding, register receipts, input in the system, and compile supporting documents. Cancel incorrect invoices, create corrected ones, and repeat registration steps as needed.
  • Refund Handling: Prepare bi-monthly reports, reconcile with system, obtain approval, and arrange payments. Coordinate corrections with client, reverse incorrect receipts, and update reports.
  • Ocean Freight Collections Handling: Process and verify BL invoices and payments, ensure accurate allocation and remittance matching, update and maintain the General Account, prepare monthly commission summaries, obtain necessary approvals, and coordinate settlements with clients.
  • Monthly General Account Handling: Process and verify BL invoices and payments for the client, ensure accurate allocation and remittance matching, update and maintain the General Account, prepare monthly commission summaries, obtain necessary approvals, and coordinate settlements with the client.

Qualifications

  • Graduate of 4-yrs course related to Finance/Accounting/Accountancy or Graduate of associate degree (2-yr course) with accounting background.

Requirements / Experience

  • Minimum 1-2 years' work experience in any accounting/finance role.

2. NEED TO KNOW

  • Basic knowledge of accounting principles and practices.
  • Use of Microsoft office such as excel, word, power point.

3. NEED TO BE

  • Attention to details.
  • Willingness to learn.
  • Flexible or adaptable to change.
  • Proficient in communications both verbal and written

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company events
  • Flextime
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee
  • Transportation service provided

Application Question(s):

  • How soon can you start or Notice period if any?
  • How much is your Expected Salary?
  • How much is your last or current Salary?

Education:

  • Bachelor's (Required)

Experience:

  • Accounting Assistant: 1 year (Required)

Work Location: In person

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