Secretary

Reports To: Branch Manager

Job Summary:

The Secretary provides full administrative and clerical support to the Branch Manager and branch operations. The position requires strong initiative, excellent organizational skills, and the ability to handle confidential information. The Secretary must be willing and able to attend bidding activities and support related documentation.

Key Duties and Responsibilities:

• Directly report to and assist the Branch Manager in administrative and operational tasks
• Perform clerical duties such as filing, record keeping, data encoding, and documentation
• Prepare, edit, and format letters, reports, and presentations using Microsoft Office
• Coordinate meetings, schedules, and official correspondence
• Assist in the preparation, organization, and submission of bidding documents
• Attend bidding activities and represent the branch when required
• Maintain records of bids, contracts, and other official documents
• Handle incoming and outgoing communications
• Show initiative in handling tasks and improving administrative processes
• Perform other administrative duties as assigned
• Willing to travel for official business

Qualifications:

• Experience in secretarial or administrative work
• Knowledgeable in clerical and administrative tasks
• With experience in bidding processes or can go to bidding
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Organized, detail-oriented, and able to work with minimal supervision
• Good communication skills
• Willing to travel when required