Receptionist

The Receptionist / Assistant provides administrative and clerical support to the Office of the President. This position serves as the first point of contact for visitors and callers, ensuring professional communication, a welcoming environment, and efficient coordination of office activities to support the operations of the President's Office.

• Greet and assist visitors in a courteous and professional manner.
• Manage incoming calls, emails, and other correspondence, direct inquiries to the appropriate personnel.
• Assist in scheduling meetings, appointments, and official engagements of the Office of the President.
• Prepare, organize, and maintain files, records, and documents.
• Draft, proofread, and format official correspondence and memoranda.
• Support in preparing reports, presentations, and meeting materials.
• Monitor and manage office supplies to ensure availability for daily operations.
• Coordinate logistics for meetings and events facilitated by the Office of the President.
• Maintain the cleanliness and orderliness of the reception and waiting area.
• Facilitate document routing, approvals, and signature requests for the President.
• Assist in following up on pending tasks and communications from various departments.
• Provide administrative assistance to the Executive Assistant or other staff in the Office of the President as needed.
• Perform other related functions as may be assigned by the President or immediate supervisor.

EDUCATION

• Bachelor's degree in office administration, Business Administration, Communication, or related field.

EXPERIENCE

• Fresh graduates are welcome to apply.

KNOWLEDGE AND SKILLS

• With pleasing personality and excellent interpersonal skills.
• Strong communication and organizational skills.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Professional appearance and demeanor.
• Ability to maintain confidentiality and work efficiently under minimal supervision.