Accounts Payables Supervisor

2 days ago

Philippines Inchcape Full time

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We're a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You'll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

Summary

The Accounts Payable Supervisor assists the Accounts Payable Manager in overseeing the Accounts Payable Department, to ensure timely and accurate processing of invoices and payments.  This role involves managing the daily operations, improving processes, and ensuring compliance with company policies and accounting principles.  This role directly reports to the Accounts Payable Manager.

Responsibilities:
Team Management:
  • Supervise and lead the Accounting Assistants and Specialist under Accounts Payable and Disbursements Team.
    Assign and review tasks to ensure efficiency and accuracy in processing of invoices and payments.
    Invoice Processing:
  • Oversee the receipt, verification, and processing of invoices, ensuring they are matched with purchase orders and receiving documents.
    Manage the approval workflow for invoices and ensure timely payments to vendors.
    Payment Processing:
  • Supervise the preparation and execution of payment runs, including checks, electronic transfers, and wire transfers.
    Ensure payments are made in accordance with payment terms and company policies.
    Reconciliation:
  • Conduct regular reconciliations of accounts payable ledgers and ensure discrepancies are resolved promptly.
    Review and reconcile vendor statements to ensure accuracy.
    Compliance and Internal Controls:
  • Ensure compliance with all relevant accounting standards, regulations, and company policies.
    Stay updated on regulatory changes and ensure the department's compliance with financial regulations.
    Coordinate with external auditors and provide necessary documentation and support.
    Vendor Relations:
  • Act as a point of contact for vendor inquiries and resolve any issues related to payments or accounts.
    Develop and maintain positive relationships with vendors and internal stakeholders.
    Process Improvement:
  • Identify opportunities to streamline and improve accounts payable processes.
    Implement best practices to enhance efficiency and accuracy.
    Assist the Accounts Payable Manager to develop and maintain standard operating procedures for the accounts payable function.
     
Requirements:
  • Bachelor's degree in finance, Business, or a related field.
  • At least 3-5 years of experience in accounts payable, with a minimum of 1-2 years in a supervisory position.
  • Strong knowledge of accounts payable processes and best practices.
  • Proficiency in accounting software and Microsoft Office Suite (especially Excel).
  • Strong analytical, problem-solving, and communication skills.
  • Effective communication and leadership skills.
     
WORKING CONDITIONS:

Office environment with standard working hours.
May require occasional overtime during peak periods or month-end close.
 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

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