Project Contracts Coordinator

, Philippines

Job Family Group:

Trading Jobs

Worker Type:

Regular (FTC) (Fixed Term)

Posting Start Date:

December 2, 2025

Business Unit:

Experience Level:

Early Careers

Job Description:

What's The Role

The Confirmations Coordinator responsibilities include but are not limited to (i) preparing first draft standard confirmations from a template; (ii) emailing draft confirmations to customers, as well as completing follow-up for response, when applicable; (iii) preparing contracts, confirmations and other documents for electronic signature (or hard copy signature when required) (iv) obtaining internal approvals in accordance with contracts procedures and the manual of authorities; (v) maintaining the contracts database and storing executed contracts and confirmations records in appropriate systems; (vi) running daily reports and completing other activities related to transactions, and (vii) troubleshooting systems, resolving issues, and other miscellaneous duties.

What You'll Do

• Generate confirmations from standard templates and handling some non-standard confirmations, and associated queries.

• Interface with Commercial, Trading, Credit, Legal, Contract Advisors and other functions as needed to ensure timely completion of pending contracts and confirmations.

• Complete daily activities in accordance with established procedures and in compliance with Shell policies, including SOX/KNS & Business Controls.

• Ensure confirmations include Shell's mandatory clauses, as applicable, and are compliant with all Global Shell policies.

• Have strong understanding of commodity transactions and the ability to identify discrepancies in deal entry and/or transaction confirmations.

• Possess a basic understanding of CARF principles and complete all CARF requirements for relevant confirmations. Ability to identify CARF standards and risk when deviating from Shell standard confirmations.

• Process contracts for execution internally and externally.

• Handle contract and confirmation queries from third parties, seeking advice from other Confirmations Coordinators or Contracts Advisors when required.

• Where required, run or analyze various reports to ensure compliance with policies and procedures.

• Provide support in special projects and tasks as requested by Confirmations Team Lead.

What You Bring

• University degree preferred.

• 2 or more years of professional work experience. Prior experience in a commodity trading environment or the Oil & Gas industry is a plus.

• Previous exposure to contracts and/or transaction confirmations processes and records management is a plus.

• Ability to apply knowledge and work to resolve problems in collaboration with others.

• Must possess a high degree of accuracy and strong attention to detail with ability to multitask.

• Proven ability and experience working in a fast-paced team environment.

• Ability to consistently carry out activities to the required standards.

• Working knowledge and interaction between various departments.

• Ability to recommend modifications and improvements to processes and controls is a plus.

• Excellent customer service and interpersonal skills and proven ability to maintain a professional attitude when working under pressure.

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What we offer 

An innovative place to work  

There's never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.  

Our business has been built on a foundation of innovative technology and skilled employees. By providing energy to sustain people's lives for more than a hundred years, Shell has become one of the world's leading companies.  

Join us and you'll be adding your talent and imagination to a business with the ambition to shape the future. At Shell, everyone does their part.  

An inclusive place to work  

Shell is working to become one of the most diverse, equitable, and inclusive organizations in the world. We are taking steps to create an environment where everyone – from our employees, to our customers, partners, and suppliers – feels valued, respected, and has a strong sense of belonging.  

To achieve this, we must ensure all people are treated fairly, irrespective of their race, color, religion, age, gender, sexual orientation, gender identity, marital status, disability, ethnic origin, nationality, or other status.  

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.  

We're closing the gender gap – whether that's through action on equal pay or by enabling more women to reach senior roles in engineering and technology.  

We're striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.  

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.  

A rewarding place to work  

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.  

We're huge advocates for career development. We'll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.  

Company Description

Shell Business Operations (SBO) Manila forms the operational backbone of business processes that help deliver Shell's business solutions across the globe. We are focused on driving excellent corporate performance in Finance, Human Resources, Customer Service, Order-to-Delivery, and Contracting and Procurement. Diversity is key at SBO Manila, and our employees reflect the innovation that stems from a diverse workforce. By joining the company, you will benefit from an industry-leading development program that will see you tap into a pool of expert knowledge that will help propel your career. 

DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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