Crewing Assistant

2 days ago

Cebu City P, Philippines Prime Marine Services Full time

I. Job Specific Duties and Responsibilities

1. Recruitment, Selection and Deployment

§ Respond to e-mails and queries from applicants regarding any job vacancies and employment opportunities.

§ Enter and register CVs, resumes, and all necessary information related to crew members.

§ Coordinate and assist applicants with their interviews for principal clients.

§ Inform applicants about the outcome of their application or medical status and provide medical referrals to crew members, along with the required medical package.

§ Prepare and scan all the necessary documents of the applicants and crew members.

§ Manage the preparation of contracts with the Department of Migrant Workers (DMW).

§ Oversee the preparation of contracts for qualified crew members and ensure all relevant documents (such as OEC and Guarantee Letter) are properly prepared.

2. Travel Arrangements

§ Assist the crewing department and crew members in coordinating travel arrangements.

§ Track and update dispatch status for crew members.

§ Support in managing and tracking travel documents for the crew members.

3. Vessel Enrollment

§ Prepare and process the enrollment of vessels and related documentation

§ Notarize necessary affidavits for vessel enrollment.

§ Monitor and maintain records of the vessels' status

4. Translation and Document Support

§ Coordinate with Orange Translation for the conversion of vessel-related documents (such as SI Certificates, Fishing Licenses, CVRs) from its original language to English.

§ Organize and keep copies of the original and translated documents.

5. Visa Application

§ Prepare all the necessary documents for the visa application of the crew

§ Track and maintain records of visa applications and their status

6. Document Processing and Organization

§ Assist in the monitoring/follow-up of PDOS and other training requirements.

§ Ensure the authenticity, accuracy, and validity of required documents.

§ Process and distribute documents and materials to the relevant parties.

§ Prepare the Certification of Employment/Service Records of Crew Members

§ Maintain and update the 201 Files of the crew members.

§ Help prepare documents, supporting materials, and reports for submission to other agencies/departments.

§ Prepare, track, and store contracts, agreements and certificates related to maritime activities

§ In charge of checking the employment contract of accepted crew members and other relevant documentation needed to be attached to the employment contract (online processing)

  1. Additional Administrative Support

§ Perform other administrative duties as assigned by supervisors to support crew operations and overall company functions.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company events
  • Flexible schedule
  • Health insurance
  • Paid training
  • Staff meals provided

Education:

  • Bachelor's (Required)

Experience:

  • crewing assistant: 1 year (Preferred)

Language:

  • English and Filipino (Preferred)

Location:

  • Cebu City 6000 P07 (Preferred)

Work Location: In person

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