Administrative Secretary

Job responsibilities and duties

• Communication and correspondence: Answering and directing calls, responding to emails, and handling all incoming and outgoing mail.
• Scheduling and coordination: Managing calendars, scheduling meetings and appointments, and making travel arrangements.
• Document and data management: Preparing, proofreading, and editing correspondence, reports, and presentations; typing and data entry; maintaining and creating filing systems (both physical and electronic).
• Office administration: Ordering and managing office supplies and equipment, performing general clerical tasks like copying and scanning, and ensuring office security and safety protocols are followed.
• Meeting support: Organizing meetings, preparing agendas, and taking detailed minutes.
• Financial assistance: Assisting with basic bookkeeping, processing invoices, and tracking expenses.
• Visitor and staff support: Acting as a first point of contact for visitors and providing administrative support to managers and team members.
• Supervision (in senior roles): Training and supervising junior staff.

Required skills and Qualifications:

• Bachelors Degree
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in office software, such as the Microsoft Office Suite
• Strong attention to detail and accuracy
• Ability to maintain confidentiality
• Multitasking and prioritization abilities

Job Type: Full-time

Work Location: In person