Housekeeping Admin

The Housekeeping Administrative Assistant provides essential administrative and clerical support to the Housekeeping Department. This role ensures smooth day-to-day operations by handling documentation, scheduling, inventory tracking, communication, and coordination with other departments. The position is vital in maintaining service excellence, operational efficiency, and compliance with company standards.

Key Responsibilities1. Administrative & Clerical Support

• Prepare, organize, and maintain department files, reports, and records.
• Handle daily communications including emails, memos, announcements, and work orders.
• Maintain the Housekeeping calendar, schedules, and staff duty rosters.
• Assist in preparing monthly reports, incident reports, manning updates, and productivity summaries.

2. Staff Coordination & Support

• Prepare, update, and disseminate staff schedules, overtime requests, and attendance reports.
• Assist in onboarding new Housekeeping staff by preparing documents, uniforms, and orientation materials.
• Coordinate trainings, briefings, and departmental meetings.

3. Inventory & Supplies Management

• Monitor inventory of linens, amenities, cleaning supplies, uniforms, and equipment.
• Prepare purchase requests, track deliveries, and ensure accurate inventory records.
• Coordinate with Purchasing and Warehouse teams for replenishments.

4. Guest Service Support

• Assist in tracking Lost & Found items following established policies.
• Coordinate with Front Office, Maintenance, and other departments for guest requests and room status updates.
• Ensure timely encoding of room statuses, minibar reports, and other operational data.

5. Compliance & Standards

• Ensure all documentation follows company SOPs, safety guidelines, and audit requirements.
• Assist in preparing materials for internal audits and regulatory inspections.
• Support the department in implementing cleanliness and service standards.

Job Type: Full-time

Pay: Php15, Php25,000.00 per month

Benefits:

• Company Christmas gift
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Staff meals provided

Work Location: In person