Vendor Debits Claims and reconciliation

4 hours ago

Taguig, National Capital Region, Philippines f71b7d7a-3908-48be-afe7-a4e0fe76727d Full time ₱96,000 - ₱360,000 per year

Vendor Debits, Claims & Reconciliation – Job Duties & Responsibilities (3–4 Years Experience)Vendor Debits & Claims Management

  • Process and issue vendor debit memos related to pricing discrepancies, overcharges, service failures, shortages, or quality issues.
  • Review supporting documents such as PO, GRN, invoices, rate agreements, and delivery reports to validate debit claims.
  • Coordinate with procurement, logistics, and operations teams to confirm claim details and ensure accuracy before posting debits.
  • Communicate with vendors to resolve disputes, negotiate claim settlements, and follow up on outstanding debit issues.
  • Maintain accurate and organized records of all vendor debit transactions and claim documentation.

Vendor Reconciliation

  • Perform regular reconciliation of vendor accounts, ensuring alignment between vendor statements and company records.
  • Investigate discrepancies such as missing invoices, duplicate charges, price variances, or unprocessed receipts.
  • Work closely with Accounts Payable to ensure proper matching of invoices, debit memos, and payments.
  • Prepare reconciliation reports and escalate unresolved issues to management for review.

Reporting & Analysis

  • Generate periodic reports on debit memos, claim statuses, aging reports, and reconciliation findings.
  • Analyze recurring debit or claim issues and provide recommendations to reduce vendor disputes.
  • Support month-end closing activities by preparing vendor reconciliation summaries and adjustment entries.

Cross-Functional Coordination

  • Collaborate with procurement, finance, warehouse, and vendor management teams to ensure proper validation of claims.
  • Assist internal teams with vendor-related inquiries and provide clarification on claim status or reconciliation results.
  • Support internal and external audits by providing necessary documents, reports, and transaction history.

Compliance & Process Improvement

  • Ensure all debit claims, reconciliations, and documentation comply with company policies and audit standards.
  • Identify process gaps and contribute to improving claim validation, debit processing, or reconciliation workflows.
  • Participate in system updates or automation initiatives related to vendor account management.

Job Type: Full-time

Pay: Php25, Php30,000.00 per month

Work Location: In person

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