Project Secretary

Location: Gapan City, Nueva Ecija

Job Requirements:

• Education:
• Bachelor's degree in Office Administration, Business Administration, or related field.
• Experience:
• Proven experience as a secretary, executive assistant, or administrative support.
• Experience in managing schedules, communications, and travel arrangements.
• Skills:
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Strong organizational and multitasking abilities.
• Problem-solving and decision-making skills.
• Ability to work independently and under pressure.
• Other Requirements:
• Willingness and flexibility to travel anywhere as required by the job.
• Pleasant and professional demeanor.
• High level of discretion and confidentiality.

Qualifications:

• Highly organized, detail-oriented, and reliable.
• Strong interpersonal and communication skills.
• Ability to anticipate needs and provide proactive support.
• Adaptable to different environments and situations during travel.
• Punctual and dependable.

Job Responsibilities:

• Administrative Support:
• Manage executive schedules, appointments, and meetings.
• Prepare reports, correspondence, and presentations.
• Maintain filing systems, records, and office documents.
• Travel Coordination:
• Plan and organize travel arrangements including flights, accommodations, and itineraries.
• Accompany executives or staff to meetings, conferences, and business trips.
• Handle travel-related documentation and approvals.
• Communication Management:
• Screen phone calls, emails, and other correspondence.
• Act as liaison between executives, staff, and external stakeholders.
• Event and Meeting Support:
• Assist in organizing meetings, conferences, and company events.
• Ensure all necessary materials and logistics are prepared.
• Other Responsibilities:
• Perform tasks as assigned by the executive or management.
• Handle confidential and sensitive information with discretion.
• Support the executive in both office and off-site functions.

Job Type: Full-time

Benefits:

• Life insurance
• Opportunities for promotion

Work Location: In person