Purchasing Staff-Local

A. Accreditation/Re-accreditation of External Providers

o Requests accreditation/re-accreditation requirements from External Providers.

o Assists in the checking of accreditation/re-accreditation requirements of External Providers.

o Assists in the filing and safekeeping of accreditation/re-accreditation related documents of External Providers.

B. Canvassing/Sourcing (per Item Category)

o Locates External Providers using different sources or platforms such as catalogs, internet, interviews, trade fairs, referral and exhibits.

o Requests and consolidates quotations from External Providers.

o Negotiates prices, specifications and delivery schedules with External Providers and ensures that the best deal has been achieved.

o Calculates costs of orders, and charge or forward invoices to appropriate accounts.

C. Purchase Requisition and Purchase Order (PR/PO)

o Assists in the receiving and checking of purchase requisitions to verify accuracy, terminology or specifications.

o Files/lodges purchase requisitions in the Purchasing Module of the System.

o Signs and forwards verified Purchase Requisition to Purchasing Manager for evaluation.

o Determines if stocks/inventory are sufficient for needs or as reference of purchase requisition.

o Coordinates with External Providers to schedule or expedite deliveries and resolve shortages, missed or late deliveries.

o Tracks the status of purchase requisitions and purchase orders.

o Responds to customers and External Providers inquiries about order status, changes or cancellations.

o Coordinates with Warehouse regarding delivered orders and ensures that items are complete, in good condition and correct specifications.

Job Qualifications:

• Graduate of any Engineering, or Management/Accounting course
• At least two (2) years related work experience as a Purchasing Staff/Purchaser in a manufacturing or trading/retail industry