Receptionist (Onsite)

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

Work with us to incentivize better patient care, and partner across the industry to make healthcare more affordable and accessible. Be a part of a community of experts committed to ensuring quality, affordable healthcare worldwide.

Responsibilities may include the following and other duties may be assigned.

Visitor Management:

• Serve visitors by greeting, welcoming, and directing them appropriately.
• Administer Visitor Management System

Reception Area Management:

• Answer all incoming telephone calls and take messages.
• Maintain an organized, clean, and professional reception area in compliance with office procedures, rules, and regulations.

Access Control Management:

• Issue employee ID cards and building access badges.
• Follow security procedures, including maintaining the logbook and issuing visitor badges.

Mail and Deliveries:

• Sign for deliveries and ensure all mail and packages are distributed to the appropriate departments.
• Book couriers for outgoing deliveries.
• Prepare gate passes and permits for incoming and outgoing deliveries.

Office Supplies and Inventory:

• Keep a record of office supply inventory and ensure timely replenishment.
• Create purchase orders (PO) for office supplies and office rental needs.

Vendor and Finance Coordination:

• Receive vendor invoices and endorse them to the local finance team for processing.

Administrative Support:

• Assist employees with vehicle parking registration in coordination with building administration.
• Administer Facilities Request Ticketing system
• Provide administrative support to ensure efficient office operations.
• Handle ad hoc tasks as needed to support the team.

Required Knowledge and Experience

• Minimum 2 years experience in a receptionist or administrative role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365 Suite (Teams, Word, Excel, Outlook)
• Ability to maintain confidentiality and professionalism in all interactions.
• Detail-oriented with a proactive and problem-solving mindset.