Property Custodian

Job Summary

The Property Custodian is responsible for the safekeeping, monitoring, and accurate recording of all hotel property, including furniture, fixtures, operating equipment (FF&E), linens, uniforms, and other assets. This role ensures that all company property is properly tagged, well-maintained, and accounted for through regular inventory counts and reconciliation, supporting the Finance Department in controlling costs and ensuring compliance with company asset management policies.

Key Responsibilities

Asset & Inventory Management

· Maintain an updated inventory of all resort property, including guest room assets, back-of-house equipment, linens, uniforms, and operating supplies.

· Tag, label, and record new assets in accordance with the company's fixed asset policy.

· Monitor movement, issuance, and return of assets across departments (e.g., kitchen equipment, housekeeping linens, F&B operating supplies).

· Conduct monthly, quarterly, and annual physical counts to reconcile with accounting records.

Documentation & Reporting

· Maintain detailed property records and generate periodic asset utilization and variance reports.

· Prepare property and inventory reconciliation reports for review by the Finance Manager.

· Support Finance during internal and external audits by providing accurate property documentation.

Coordination & Compliance

· Work closely with Housekeeping, Engineering, F&B, and other departments to track asset assignments and usage.

· Ensure compliance with property issuance procedures, proper storage standards, and safekeeping guidelines.

· Enforce accountability for losses, damages, and discrepancies in coordination with department heads and HR.

Maintenance & Disposal

· Coordinate with Engineering for the timely repair and servicing of damaged equipment and furniture.

· Recommend replacement of worn-out or unserviceable property.

· Facilitate disposal or write-off of assets following company approval and documentation processes.

Qualifications

· Bachelor's Degree in Accounting, Business Administration, or Hotel & Restaurant Management.

· Minimum 2 years of experience in inventory control, storekeeping, or property custodianship in a hotel/resort environment.

· Knowledge of fixed asset management, cost control, and hospitality operations.

· Proficient in MS Excel and inventory management systems (knowledge of hotel PMS/Materials Control systems is an advantage).

· Strong organizational skills with a high level of accuracy and integrity.

Job Type: Full-time

Pay: Php25, Php40,000.00 per month

Benefits:

• Discounted lunch
• Employee discount
• Gym membership
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person