Invoice Control Staff

JOB SUMMARY AND KEY JOB RESULTS

The position is primarily responsible for the execution of accurate printing of Sales invoice, DR's & PO's and monitoring of Cebu Petty cash fund, preparation of purchase requisition, and processing of employee selling. Key job results shall include accurate checking of printed sales invoice against PO's for quantity, description, amount and other required documents for deliveries

DUTIES AND RESPONSIBILITIES

I. PLANNING

1.1 Under the supervision of Immediate Superior, performs a closely monitoring of all picklist and

invoice for printing.

1.1.1 Follow the required delivery time given by Agent or Client

II. DOING/EXECUTION:

2.1 Printing of sales invoice, DR and PO's

2.2 Conducts routing check based on quantity, description, amount

2.3 Printing of Invoice at SAP

2.3.1 ZINV FAC/CLE Invoice

2.4 Printing of DR (Delivery Receipt);

2.4.1 Super Value Inc. / Super SM /SMC

III. CHECKING/MONITORING:

3.1 Checking of sales invoice versus PO's:

3.2 The Accounts name or client name;

3.3 The Ship to or delivery address;

3.4 The delivery date and expiration of Purchase Order (P.O.);

3.5 The total quantity, packs and boxes;

3.6 The descriptions;

3.7 The Prices and discounts;

3.8 The number or required copy per invoice.

IV. OTHERS

4.1 Respond queries on internal and external customer

4.2 Coordinate to delivery planner for the pending picklist.

4.3 Coordinate to trucker or Agent if problems occurred;

4.4 Processing of employee selling and near expiry.

4.5 Participate wall-to-wall inventory

4.6 Back up to Transport Planner

COMPETENCY REQUIREMENTS:

I. KNOWLEDGE:

1.1 Product Knowledge

1.2 Basic arithmetic concepts

1.3 Basic understanding of policies and procedure

1.4 Basic warehouse procedure and process

II. SKILLS:

2.1 Ability to compute basic arithmetic

2.2 Inter-personal skills

2.3 Ability to construct simple comments/statements.

III. EDUCATIONAL ATTAINMENT:

3.1 Degree Holder