Trucking Admin Assistant

6 days ago

Meycauayan, Central Luzon, Philippines Oceanspeed International Logistics Corp. Full time ₱180,000 - ₱360,000 per year

Job Title: Trucking Admin Assistant

Department: Trucking Operations

Reports To: Trucking Supervisor

Job Summary

The Trucking Admin Assistant is responsible for supporting trucking operations by logging and encoding trips, profits, and expenses, while ensuring accurate monitoring of trip updates. This role also includes monitoring fuel consumption, preparing tallies from Caltex Statements of Account (SOA), maintaining records for both company trucks and the Chairman's vehicles, and updating the department's daily attendance for HR monitoring.

Key Responsibilities

  • Log and encode all trucking trips, including trip details, expenses, and profit computations.
  • Maintain accurate records of daily operations, ensuring completeness and accuracy of trip reports.
  • Monitor trip progress and provide real-time updates to the Trucking Supervisor.
  • Consolidate and prepare reports on trip expenses, revenues, and profitability.
  • Record and monitor fuel consumption for all trucks and vehicles, including the Chairman's cars.
  • Prepare fuel consumption reports and tally records from Caltex Statements of Account (SOA).
  • Track and validate operational expenses such as fuel, repairs, tolls, and maintenance costs.
  • Update and submit the daily attendance of the Trucking Department to HR for real-time monitoring.
  • Ensure systematic filing of trucking, vehicle, and administrative records for easy retrieval.
  • Assist the Supervisor in coordinating with drivers, helpers, and other departments as needed.
  • Perform other administrative tasks related to trucking and vehicle operations.
  • Carry out any other tasks that may be assigned by the Trucking Supervisor.

Qualifications

  • Bachelor's degree in Business Administration, Logistics, or related field (preferred).
  • At least 1 year of experience in administrative support, preferably in logistics or trucking operations.
  • Proficient in MS Office applications (Excel, Word, Outlook).
  • Strong attention to detail and accuracy in data entry.
  • Good organizational and time-management skills.
  • Ability to communicate effectively and work in a team environment.

Key Competencies

  • Detail-oriented with strong analytical skills.
  • Reliable and proactive in monitoring and reporting.
  • Ability to work under pressure and meet deadlines.
  • Strong sense of accountability and responsibility.

Job Type: Full-time

Pay: Php15,000.00 per month

Language:

  • English (Preferred)

Work Location: In person

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