Secretary

Job Title: Secretary

Reports to: Executive/Manager

Job Summary:

The Secretary provides administrative support to ensure the smooth operation of the office. This role requires strong organizational, communication, and technical skills.

Key Responsibilities:

Administrative Support:

Manage schedules, calendars, and appointments.

Coordinate meetings, conferences, and travel arrangements.

Communication:

Handle incoming and outgoing correspondence (emails, letters, faxes).

Respond to inquiries and provide information.

Record Keeping:

Maintain accurate and up-to-date records and files.

Organize and store documents, both physical and digital.

Office Management:

Manage office supplies, equipment, and facilities.

Ensure office is well-organized and maintained.

Support to Executive/Manager:

Provide administrative assistance to executive/manager.

Prepare documents, reports, and presentations.

Discretion and Confidentiality:

Maintain confidentiality and handle sensitive information.

Requirements:

Proven experience as a secretary or administrative assistant.

Strong organizational, communication, and technical skills.

Proficiency in Microsoft Office and other software applications.

Ability to work in a fast-paced environment and prioritize tasks.

Skills:

Administrative support

Communication and correspondence

Record keeping and organization

Office management

Technical skills (Microsoft Office, etc.)

Discretion and confidentiality

Time management and prioritization