Credit Administration Assistant

General Purpose

Under the direct supervision of the Branch Operations Officer, the Credit Admin Asst. is responsible for a well-organized loans processing of Consumer Loan Products and records management of the CL Portfolio at the branch level. He/She is also responsible for the timely generation of Notices for the borrowers and regular reports of the CL Portfolio for the account management and collection team as well as timely submission of reportorial requirements to Credit Dept.

Specific Responsibilities

Processing of Loans

1. Accountable for the thorough review and completeness of loan documents forwarded by the Account Officer [based on the Pre-screening Acceptance Criteria (PSAC) checklist] and Credit Score Sheet for Consumer Loan before encoding it in the Loans Origination System (LOS) or SEAL Portal for approval.

2. Ensures that all borrower information and loan details such as but not limited to loan product, purpose, loan class and security encoded in the LOS/SEAL are all correct to avoid misleading information for the reviewers and approvers.

3. Religiously checks and verifies the completeness of the file folders including the post-documents forwarded by the Account Officers and the correctness of bank officers' signatures and the correctness of the clients' account numbers for crediting of their proceeds.

4. Ensures that each loan is approved in the LOS/SEAL by Credit Approval Unit (CApU) and the post approval requirements and conditions as set in the Loan Confirmation by the approving authorities are strictly complied prior to the loan release.

5. Regularly updates Account Officers regarding their clients' loan application (i.e. approved or declined).

6. Responsible for reflecting the insurance premium deduction in the clients' loan summary prior to each loan release.

7. Facilitates submission of requirements for deceased borrowers in coordination with the assigned AO and Credit Dept. – Insurance-In-Charge.

8. Encodes borrower's Assessment Form data in the Loan Classification System (LCS) and files encoded forms.

Records Management:

1. Ensures that a Credit Folder is maintained for every loan account prior to disbursement. There should be only one (1) Credit Folder to be maintained for every borrower. Updated documentary requirements for new releases must be filed in the same Credit Folder according to the Checklist of Documentary Requirements per product.

2. Ensures that all legal documents are organized for easy monitoring and ensures that it is safe kept in a vault.

3. Always observes confidentiality especially for legal documents.

4. Conducts monthly inventory of Credit Folders of all consumer loan accounts outstanding as per loan listing and submits the summary of inventory to Credit Department based on a prescribed format not later than 5th day of the succeeding month.

Documentation and Administration:

1. Prepares and submits the Summary of Undeducted Report (Collection List VS Remittance List) to Product Manager for DepED APDS within 5 days after receipt of the remittance report.

2. Prepares Collection Notices for delinquent accounts based on the list of NPL accounts or request of the AO.

3. Generates and/or receives reports (such as but not limited to maturing loans, matured and non-performing loans) prescribed by the Credit Department and distributes/disseminates the same to the assigned AO's.

4. Promptly prepares and submits required reports by Credit Department from time to time.

5. Endorses loan securities (i.e. Payroll ATM Card, PDC's, etc.) to the Branch Operations Officer and secures received copy of Transmittal Form from the BOO and files the signed copy in each borrower's Credit Folder.

6. Facilitates borrower's request for Statement of Account (SOA) through coordination with the BOO.

7. Facilitates borrower's request for Certificate of Full Payment and forwards the required documents to the Credit Department for review and approval.

8. Facilitates request for ATM Card Pull-out (eg. buy-out, fully paid, etc.) and submits to Credit Department.

9. Facilitates processing of loan documentations subjected for rediscounting and submits these to the Rediscounting Unit under Finance Department.

10. Ensures that the copy of PN, Disclosure Statement, Plan of Payment are given to and received by the borrower upon release of the loan.

11. Secures documents related to foreclosure of Other Loans with collateral/s such as but not limited to Certified True Copy of Title or Tax Declaration from the AO, Real Estate Mortgage or Chattel Mortgage, Demand Notices & other documents on file and transmits these to Credit Department.

12. Facilitates requests related to consumer lending operations and forwards to Credit Department for review and approval.

13. Prepares all legal documents in accordance to the requirements of the court in relation to the filing of small claims case and/or sum of money.

14. Refers to Legal Units on all documents to be submitted to court for checking and legal advices to ensure that all actions and documentations are correct in favor of the bank.

15. Religiously monitors and reminds the Branch Heads of their schedule on meetings and court hearings involving the branch, personnel and clients.

16. Performs other tasks that may be assigned by Credit Department from time to time.

Job Types: Full-time, Permanent

Pay: Php12, Php13,000.00 per month

Benefits:

• Additional leave
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person