HR Assistant

Job description:

As HMR Envirocycle's HR & Admin Generalist, your primary role is to assist the HR & Admin Supervisor in terms of talent acquisition, employee welfare, and compensation management while ensuring effective asset management and regulatory compliance.

Primary Responsibilities:

1. Talent Acquisition and Retention

• Recruitment & Selection ("The right applicant at the right time")
• Posting job openings, reviewing and screening applications, conducting initial interviews, and onboarding new employees.

2. Employee Welfare and Development

• Employee Morale
• Hand-in-hand with the HR Supervisor and Managers; develops and administers programs and/or activities that promotes and happy and productive workplace.
• Training and Competence Development:
• Assist in the conduct of training programs by preparing logistical requirements and coordinating/ liaises with respective trainers and participants.
• Performance Management
• Responsible for generating and endorsing appraisal forms to respective supervisors and managers, including tabulation/ summarization of results
• Employee Discipline
• Reporting to HRAD Supervisor the status of attendance and tardiness and issues corresponding notice
• As necessary and within the area of scope, attend to employee conflicts and facilitate investigations.
• Participates in admin hearing and assists in the preparation of documents needed by the Legal department for DOLE hearings.
• Compliance Monitoring: Helps the HR Supervisor assess compliance with both HR policies and ISO standards, implementing corrective actions when necessary.

3. Compensation & Benefits

• Timekeeping & Payroll
• Prepare timekeeping report for both semi-monthly and weekly-paid employees
• Benefits Administration
• Communicates to all employees' company-initiated benefits program.
• Submission and filing of mandatory report (SSS / Philhealth / Pag-ibig / BIR / DOLE)
• Monitors timely provision and/ or resolution of staff concerns on company-initiated benefits and/ or government-mandated benefits, e.g. enrollment of newly regularized staff to HMO and Group Life Insurance

4. Administrative

• Oversees processing requirements of LGU, DOLE and other government agencies, including but not limited to application/ renewal of business permits, Fire Certificate, etc.
• Monitors accuracy and completeness of records of company assets/ property and safekeeping of shadow file
• Coordinates all request for facilities repair and/ or maintenance including endorsement of payment request of bills and utilities (telephone/ mobile postpaid, electric and water consumption, garbage hauling, fuel consumption, supplies, etc).

5. Completed Staff Work

• Documentation Control: Manage and maintain accurate documentation related to HR policies, procedures, and employee records, ensuring compliance with ISO documentation requirements.
• Internal Audits and Assessments: Participate in internal audits to evaluate HR processes and compliance with ISO standards, identifying areas for improvement.

6. Others

• Performs all other related duties that may be assigned from time to time.

Skills and Qualifications:

• Graduate of any behavioral science course or a related field.; with law units an advantage.
• With at least one (1) year's relevant work experience, preferably in the Human Resource and/ or Admin Function
• Knowledgeable and/ or has exposure to ISO standards ISO 9001/ ISO 14001/ ISO 27001/ Responsible Recycling (R2) a plus
• Good verbal and written communication skills- with the ability to communicate clearly and effectively in all situations
• Willing to work in Canlubang, Calamaba

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Life insurance
• Paid training
• Promotion to permanent employee

Language:

• English (Preferred)

Work Location: In person