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Finance and Admin Assistant

1 hour ago

Ayala Alabang, National Capital Region, Philippines Integrated OS Full time

Unleash Your Talents with Us
Hi there, our future
Office Admin Assistant
Happy to see
YOU
here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations

What you'll do:
As a Finance Admin Assistant, you'll be directly reporting to the Finance and Admin Manager and assisting with the day-to-day admin and finance tasks.

Key responsibilities for this role include:

  • Data Capture & collation:

  • File electronically all logistics reports from Kings, StarTrack, ParcelNet & Xpress Transport

  • Manipulate files into a format for import into eQuantum [including set margins in accordance with existing customer rate cards]
  • Identify any missing job references & follow up with Kings for missing data

  • Review & file electronically Daily reporting from Kings & take the necessary action as identified upon review of Adjustment, Receiving, Extended Billing and Order History reports received.

  • QNet Customer Experience:

  • Liaise with Account Managers to establish clients with online ordering capabilities

  • Manage upload of items & images to Qnet

  • Update user access, templates etc., as directed

  • Online Ordering:

  • Processing online orders including Business Cards & Warehouse Releases

  • Modify online orders as requested/required
  • Maintain an online system highlighting stock outages etc.

  • Reconciling EDI orders sent to Kings Warehouse

  • Supplier Management:

  • Using APO reports to follow up on all jobs due for delivery

  • Chasing invoices from suppliers for jobs completed during the month

  • Reconcile supplier statements to invoices in eQuantum

  • Invoicing/Debtors:

  • Match supplier invoices to APO checking costs in POs match quoted

  • Generate Debtor invoice [file electronically] and follow the approval process
  • Key matching supplier invoice into eQuantum expensing back to PO

  • Distribution of monthly Debtor statement

  • Inventory Management:

  • Processing all warehouse receipts and stock returns

  • Maintain back order reports & processing backorders upon stock replenishment
  • Generate weekly / monthly Inventory Reports & process stock adjustments as required
  • Process / Rollover month end at COB on the 27th of each month Prepare new item worksheets & provide to warehouse for setting up in Accellos
  • Provide Kings with weekly packing lists of pending deliveries

  • Generate monthly EOM POs from Kings Storage reports

  • Customer Service:[Internal & External]

  • Following up on client enquiries as directed

  • Assisting the Sales team with the preparation of quotes/costing sheets and any adhoc research & reporting
  • Work closely with staff within DMC to ensure the best practices are adopted and tasks are completed in a timely manner
  • Maintain & promote the best company image
  • Care of all company assets under employee control

Successful candidates must have:

  • Proficiency in the English language
  • Suitable qualifications in administration, and/or significant relevant experience
  • Experience & knowledge of all Microsoft Office programs
  • Use initiative, problem-solving, time management and the ability to work autonomously & with flexibility
  • Excellent written & oral commination skills
  • Ability to plan & organise workflow in order to meet all requirements, and deadlines, maintaining accuracy & attention to detail
  • Willingness to do work onsite arrangement (Alabang, Muntinlupa)

Work Arrangements:

  • Schedule: 6:00 AM - 3:00 PM PHT
  • Work Setup: Work On-Site
  • Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?
At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

  • Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
  • Career Growth & Development: Work alongside international clients and gain valuable experience.
  • Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding
  • Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

Your seat awaits Be part of our thriving team and
CLICK APPLY**