Crewing Specialist

Job Qualifications:

• Graduate of Maritime Studies, HR Management, or related field.
• Minimum of 2 years' experience in crewing operations (domestic or international shipping).
• Knowledge of MLC 2006, STCW, ISM Code, MARINA regulations, and ISO 9001/45001 Standards.
• Strong organizational, interpersonal, and documentation skills.
• Proficient in MS Office applications and HR/crewing management systems.

Duties and Responsibilities:

1. Crew Planning & Manning

· Develop and maintain crew rotation schedules in line with STCW and safe manning requirements.

· Ensure smooth and compliant execution of crew changes (on-signers and off-signers) in accordance with company policies.

2. Recruitment & Selection of Shipboard Crew

· Act as the primary contact for recruiting shipboard staff and engaging potential candidates.

· Review and update job postings for Deck and Engine Officers across multiple platforms.

· Establish and maintain hiring standards and qualifications in compliance with maritime regulations and company needs.

· Conduct outreach and advertising through networking and online/offline channels.

· Verify licenses, certificates, and sea service records via MARINA and other regulatory agencies.

Pre-Departure Orientation Seminar (PDOS)

· Schedule and conduct PDOS for all newly hired crew, ensuring understanding of company policies, safety protocols, and operational expectations.

5. Initial Screening & Shortlisting of Candidates

· Conduct initial screenings through interviews, background checks, testing, and document validation.

· Present shortlisted candidates to management for final selection.

6. Orientation on Crew Benefits & Compliance

· Provide orientation sessions to ensure crew members understand their benefits, entitlements, and company policies.

· Update and communicate any changes to benefits packages or regulatory requirements.

7. Crew Management

· Monitor crew motivation, performance, and compliance with company and statutory requirements.

· Track crew changes and maintain updated crew lists for salary computation and contractual compliance.

· Review and monitor crew contracts, license validity, and certification renewal schedules.

8. Endorsement & Pre-Employment Coordination

· Endorse qualified candidates for assessment and pre-employment interviews with the OM.

· Prepare medical referral letters and coordinate pre-employment medical examinations with accredited clinics.

9. Crew Records & Documentation

· Coordinate with payroll in charge on payroll, remittances and final pay.

· Maintain accurate and updated crew 201 files and applicant records.

· Conduct periodic audits of crew records to ensure readiness for compliance checks and inspections.

10. Recruitment Networks & Advertising

· Source qualified seafarers through networking, advertisements, job fairs, and online platforms.

· Build and sustain a steady pool of qualified candidates to meet operational demands.

11. Setting Hiring Standards

· Review and update hiring standards and qualifications for shipboard personnel in line with evolving regulations and company requirements.

12. Reports & Documentation

Prepare, maintain, and submit the following reports on schedule:

· Recruitment Status Report

· Candidate Screening Report

· PDOS Attendance Report

· Crew Concerns & Resolution Report

· Crew Management Report

· Endorsement & Assessment Report

· Medical Examination Report

· Crew Records Maintenance Report

· License & Certification Monitoring Report

· Hiring Standards Review Report

· Training & Development Report

· Compliance & Regulatory Reporting (MARINA, P&I, Petron, etc.)

· Crew Feedback & Satisfaction Report

· Weekly Accomplishment Report

13. Compliance

· Ensure full compliance with MARINA inspections, ISM Code, MLC 2006, STCW, and accreditation requirements of P&I Clubs, Petron, and other stakeholders.