Branch Admin

Position Summary:

The Branch Admin is responsible for overseeing the administrative operations of the branch. This role ensures that day-to-day office functions run smoothly, supports branch staff with necessary documentation, maintains records, and coordinates with other departments to achieve operational efficiency.

Key Responsibilities:

• Manage and maintain branch files, records, and reports (digital and physical).
• Prepare, process, and file documents such as contracts, purchase orders, and memos.
• Coordinate with the main office and other branches for administrative requirements.
• Monitor office supplies and request replenishment as needed.
• Handle incoming and outgoing communications (calls, emails, correspondence).
• Assist in payroll preparation by providing attendance and leave reports.
• Maintain petty cash fund and prepare expense reports.
• Support recruitment and onboarding activities for new hires within the branch.
• Ensure compliance with company policies, procedures, and legal requirements.
• Schedule and coordinate meetings, appointments, and travel arrangements for branch personnel.
• Assist in preparing reports and presentations for branch management.
• Ensure the cleanliness, safety, and orderliness of the office environment.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field.
• At least 1–2 years of administrative or clerical experience (branch-based experience preferred).
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Attention to detail and problem-solving skills.

Work Environment:

• Office-based with regular interaction with branch staff, clients, and head office personnel.

Reports To:

• Branch Manager / Operations Manager