Conveyancer Admin

Lendi Group is a market-leading digital platform business that is focused on revolutionising the entire property journey. It operates Lendi - Australia's original and #1 digital mortgage brand - and the iconic Aussie franchise.

Powered by an advanced AI proprietary platform, a national network of 1,300 brokers, 230 retail stores, a team of experienced buyer's agents, integrated property search and conveyancing, Aussie is supporting customers at every step of their property journey to find, buy and own with more confidence than ever before. Lendi Group's loan book is more than $100b and it was named Australia's Aggregator of the Year for 2024.

Why Join Us?

• Innovation at Our Core – We challenge the status quo and push boundaries to create better solutions.
  
   
• Work with the Best – Collaborate with some of the brightest minds in fintech, financial services, and strategy.
  
   
• Make an Impact – Contribute to meaningful projects that shape our business and the future of property finance.
  
   
• Grow & Evolve – Develop your skills and advance your career in a fast-moving, purpose-driven environment.

Will provide administrative assistance to the Australian Conveyancing Team during the Pre-Contract and Pre-Exchange stages of residential property transactions.

This position ensures that property documents, searches, and contract packs are accurately prepared and organised in line with Australian conveyancing procedures. The role is administrative and non-legal, supporting operational efficiency, compliance, and accuracy under direct supervision.

Key Responsibilities

File Opening & Preliminary Administration

• Create new matter in LEAP / Smokeball / Actionsteps / Practice Management System
• Populate matter details from referral or instruction form (property address, client names, agent, broker).
• Assign correct matter type and responsible conveyancer.
• Upload engagement letter and cost disclosure template (no sending to client).
• Generate and upload file checklists, stage task lists, and timeline tracker.

Verification & Documentation Support

• Run title searches, plans, and property certificates (using InfoTrack/Smokeball/LEAP integrations).
• Download and label supporting documents (e.g., sewer diagram, zoning certificate, land tax certificate, water rates).
• File all searches and certificates to matter in correct naming convention.
• Cross-check property details across documents (lot/plan, address, title reference).
• Flag discrepancies to supervising conveyancer (no interpretation).

Contract Compilation (Vendor Files)

• Compile the Contract of Sale pack once documents received. (Title Search, Plan, Dealings, Sewer/Water
• Diagram, Zoning Certificate, Prescribed Disclosure Documents
• Insert placeholders for special conditions if instructed.
• Save as Draft Contract Pack for conveyancer review.
• Upload Section 32 (VIC) / Form 1 (SA) / Seller Disclosure (QLD) data as received.

Document Management

• Index and rename incoming correspondence from agents, lenders, councils.
• Ensure all required documents are tagged to the matter stage.
• Archive superseded drafts (maintain version control).
• Ensure secure document storage compliance per Lendi Group policy.

Task Monitoring & Data Entry

• Enter critical dates (cooling-off, finance due, inspection) in workflow system.
• Maintain progress trackers and update task status daily.
• Notify supervising conveyancer (via Teams or internal CRM note) when key documents have been uploaded or tasks completed.

Pre-Exchange Readiness Checks

• Prepare and run internal pre-exchange checklist.
• Ensure all pre-contract searches and documents are in file.
• Verify that execution versions of contracts are available.
• Generate internal pre-exchange summary sheet (no client communication).

• Willing to do complete onsite training for around 2-3 weeks then at least 1x a month after.
• Bachelor's degree or diploma in Business Administration, Legal Management, or a related field.
• At least 1–2 years of Australian or US administrative or back-office experience in Conveyancing or real estate, legal services.
• Experience using document management systems or legal practice tools (LEAP, Smokeball, Actionstep, InfoTrack, or similar) is advantageous.
• Strong organisational and data management skills with a high level of accuracy.
• Excellent written English communication for internal coordination (some client-facing communication may be required).
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Knowledge in conveyancing process and property settlement workflow.
• Proficiency in Microsoft Office and/or Google Workspace.

Lendi Group teams operate across Australia and the Philippines. Bringing together diverse expertise, innovative technology and a customer-first approach, our teams work seamlessly to simplify the property journey, helping Australians find, buy and own property with confidence.

We support our people in a variety of ways, but a few of the benefits that our people rave about include:

• A vibrant, relaxed, yet professional culture.
• We offer a hybrid working arrangement designed to support work-life balance while fostering meaningful connection and collaboration, with a requirement to work from our Makati office at least once a month
• Holistic wellbeing programs offering 24/7 support
• Comprehensive HMO coverage for you and one free dependent, along with life insurance starting from Day 1.
• Access to 25 days of leave, made up of 20 vacation days and 5 sick days.
• Monthly internet subsidy to help you stay productive at home.
• Access to ongoing training and clear pathways for growth and promotion as part of your career journey with us.
• Access to all government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG.

Our culture is guided by our three core values: We Are Stronger United; Act Like You Own It; and Keep Home Loans Human. These values are part of our DNA—helping us attract, engage, and grow the right talent while building best-in-class products. Together with our principles, they guide how we collaborate, support one another, and make decisions to drive progress with purpose.

We're committed to fostering a diverse and inclusive community at Lendi Group. We believe that a team reflecting the world around us leads to greater innovation, stronger collaboration, and a more engaging workplace.

This is an opportunity to shape the future of a fast-growing, purpose-driven company that's transforming the homeownership journey.

Ready to contribute to Lendi Group's next chapter? Apply now and be part of something big