Procurement Admin Assistant

Overview of the Role:

We are looking for a detail-oriented and proactive Procurement Admin Assistant to support our technology-driven purchasing operations. In this role, you will help ensure the timely and cost-effective acquisition of IT hardware, software licenses, cloud services, and other tech-related resources essential to our business. You'll work closely with vendors, internal teams, and finance to streamline procurement processes, maintain accurate records, and support strategic sourcing initiatives. If you thrive in a fast-paced, innovation-focused environment and have a knack for organization, negotiation, and tech-savvy decision-making, we'd love to hear from you

If you are someone who has at 3 - 5 years experience in the role , then you are the one we're looking for.

Responsibilities:

• Ensure Netsuite is updated and maintained with current supplier details.

• Collect feedback from supervisors and employees regarding suppliers for performance reviews.

• Record any supplier non-conformances.

• Place orders for goods and services using the Purchase Order Form in Netsuite.

• Conduct intermediate level stock reconciliation procedures in Netsuite (e.g., RA creation and VRA creation)

• Liaising with warehouse management and suppliers regarding deliveries

• Support in market research and finding substitute suppliers/items

• Document relevant procurement activities such as pricing, meetings, complaints, etc.

• Conduct comprehensive market research for new vendor/new products to optimize vendor as well as product base according to the Engagis overall sourcing strategy.

• Support in identifying, developing, implementing, and reviewing the overall sourcing strategy and if needed, able to present it to the senior management team

• Review and analyse the current market situation/vendors on a regular basis.

• Liaise with vendors for hardware availability and prices as well as to get the best outcome for Engagis in regards of safety, environmental, and quality aspects.

• Communicate with the internal parties about the status of orders and deliveries and testing of items.

• Track and monitor purchased hardware, ensuring that goods are received in good condition.

• Ensure guideline compliance of all prerequisite documents for PO creation (i.e., proper SO format, Solution Factory, etc.)

Requirements:

To excel in this role, you should have:

• Completed Bachelor's Degree in a relevant field (such as Business Management or Accounting)

• Proven work experience as a Procurement Admin Assistant with 3-5 years experience

• Excellent communication skills in English, verbal and written

• Knowledgeable in MS Office computer programs for word processing, excel and email

• Familiar with databases and systems management

• A highly independent worker with strong initiative

Why Join Us?

We are a growing team of dynamic, skilled individuals who embrace professionalism, teamwork, and discipline. We adhere to a culture of excellence and we put people development at the heart of what we do.

If you are a team player, an innovator, curious and proactive, engaging, and passionate - Join Us

You might find Engagis the perfect fit for you. Here you get to experience global solutions and standards crafted by local talents. Additionally , we serve Australian clients and work Au hours which is just 2 -3 hours ahead from PH time, hence making it a day job.

This is an Onsite work and is based in Cagayan de Oro City. Flexible working arrangement may be available after the probationary period.