Librarian II

Summary of Work Activities and Responsibilities:

Under the direct supervision of the Deputy University Librarian for Administration, the Librarian of the Internal Relations facilitates communication between library administration and staff, aiming to establish a clear and cohesive goals for the library. The librarian supports the library personnel by providing information, offering suggestions and giving guidance on human resources, staff development and other related matters. She/he is responsible in providing guidance and assistance to the School Teams and Color Teams of the Rizal Library (RL).

I. Main Duties and Responsibilities:

• Develop, coordinate and closely monitor staff development training initiatives for the professional growth and skill enhancement of library staff members.
• Monitor and promptly attend to queries and requests on library structure/organization and other related internal matters from library personnel, through various communication channels such as email and group chat.
• Provide guidance and assistance to the RL's Color Teams in conceptualizing projects, events and activities.
• Engage with the School Teams to ensure that internal relations efforts with the Schools in Higher Education align with strategic goals and plans of the library.
• Collaborate closely with the Office of Human Resources and Management Organizational Development to provide assistance in updating internal recruitment policies and refining the hiring process for the library, ensuring a streamlined and efficient recruitment process.
• Provide valuable assistance to the RL's Hiring Committee throughout the hiring process ensuring the library's needs are met with efficiency.
• Create and implement effective onboarding plans specifically designed for new library recruits, ensuring their smooth integration into the library environment.
• Provide assistance to the Deputy University Librarian for Administration on matters such as discipline cases and union matters specific to the library.
• Conducts library orientation and guided tours of Rizal Library

II. Section Management

• Assists in the preparation of reports, required by the University Librarian and Deputy University Librarian for Administration
• Prepares data for Section annual budget requests
• Provide reports required by the University Librarian and Deputy University Librarian for Administration
• Records, collates, and maintains RL's human resources related data
• Facilitates the updating of hiring, work rotation and staff development guidelines and procedures
  • Assists in developing, designing, coordinating, and monitoring staff development programs and initiatives geared towards the promotion and up skill of Rizal Library's professionals and staff.

III. Extent of Public Contact

S/he will be dealing with students, faculty, administrators, staff and various offices.

IV. Physical Demands

Work is primarily sedentary in nature, no physical demands required.

V. Other Duties and Responsibilities

Performs other duties as assigned from time to time.

Minimum Qualifications: Knowledge, Skills and Abilities:

• Outstanding organizational and time-management abilities

• Understanding of labor laws and disciplinary procedures is an advantage

• Ability to plan, lead, organize, and control

• Critical thinking and problem-solving skills

• Skills in communicating and presenting effectively

• Skills in interpersonal relations

• Ability to handle sensitive and confidential information

• Technologically savvy

• Attention to details

• Quality and service orientation

Education and Experience Requirements:

• Bachelor's degree in Library Science (BLS), Library and Information Science (BLIS), Library Science major, or any four (4) year course or a Master's degree in Library Science

• Licensed librarian

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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