Import Compliance Officer

1 week ago

Mandaue City, Central Visayas, Philippines Robins Design Gallery Full time

IMPORT COORDINATION

· Handle end-to-end import processes from purchase order confirmation to delivery

· Coordinate with suppliers, freight forwarders, and custom brokers regarding shipment schedules, documentation, and delivery guidelines

· Monitor shipment status and ensure timely arrival of goods

· Communicate with international suppliers to confirm product specifications, shipping instructions and documentation requirements

· Coordinate import schedules with internal departments such as Purchasing, Finance, and Inventory

· Maintain updated import status reports, shipment trackers and arrival schedules

· Prepare monthly import summaries, cost reports and compliance reports

DOCUMENTATION AND COMPLIANCE

· Prepare and verify importation documents such as invoices, packing lists, bills of lading/ airway bills, and certificates of origin

· Ensure compliance with customs laws, import regulations and government agency requirements

· Maintain accurate and complete import files for audit purposes

· Work closely with customs brokers to facilitate efficient clearance

· Ensure all duties, taxes and fees are assessed correctly and paid on time

· Resolve any customs issues or discrepancies

· Prepare receiving and item reports

· Capture and modify images for new products

· Container's status, empty and pre-advise summary

· Upload new items in Alliance WebPOS

INVENTORY

· Conducts inventory report (daily, weekly, monthly), Google Sheet monitoring and Shopify

· Assist in the resolution of inventory inquiries

· Generate sample delivery receipts and returns for the sales team's sample requests

COST & LOGISTICS MANAGEMENT

· Review freight, duties, and related charges to ensure cost efficiency

· Recommend cost-saving measures for import processes, freight, and warehousing

· Coordinate with warehouse and logistics teams for receiving and storage of imported goods

· Company representative for ICC Stickers and PS marks

· Performs other related duties as required or as assigned

QUALIFICATION

· College graduate

· With skills and ability on inventory management, documentation and records management, planning and organizing, mathematical ability and financial acumen

· With at least 1-2 years of experience in inventory management of products on the same industry

· With good judgement in modification and adaptation of set quality standards

· With effective and proficient verbal and written communication skills including the ability to prepare reports and proposal

· Demonstrate personal attributes to confidentiality, standard of conduct, respect, flexibility, sensitivity and other related work ethic

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