Accounts Payable and T&E Analyst
7 days ago
Role and Responsibilities
We are seeking a highly skilled AP and T&E Analyst within our Global Business Services (GBS). This role will be responsible for managing and processing invoices, ensuring timely payments, and maintaining accurate financial records.
Accountabilities
- Perform invoice processing to ensure that all bills and employee reimbursements are settled accurately and on time
- Coordinate with receivers to confirm that all invoices are matched and address any invoice discrepancies swiftly
- Generate payment proposals for electronic transfers, checks, and wires, adhering to the global policy
- Investigate and resolve payment issues while collaborating with both internal and external stakeholders
- Maintain records of all AP documents, including invoices, approvals, statements, etc.
- Oversee the AP mailbox, ensuring that all inquiries, invoices, and other communications are addressed promptly and professionally
- Respond to AP inquiries from vendors and internal stakeholders
- Develop and communicate AP reports as requested by the AP and T&E Supervisor or Manager
- Audit employee expense reports in accordance with our global policy, utilizing the Concur expense system
- Foster strong relationships with employees and communicate closely with end users to ensure the timely submission of reports
- Assist employees on the use of the Concur expense system and best practices for expense reporting
- Help perform periodic expense compliance audits to ensure the integrity of expense payments in alignment with local and global policies
- Collaborate with other AP and T&E Analysts in the event of payment errors to resolve issues and ensure expenses are paid on time
- Draft training materials and resources for employees regarding expense policies and procedures
- Generate periodic reports from Concur to provide KPIs and facilitate the continuous improvement of expense reimbursement processes
Qualifications and Experience
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field
- 0 – 3 years of relevant experience in accounts payable, expense auditing, or financial management
- Working in night shift.
- Strong analytical and communication skills
- Fast learner of technology and coachable
- Highly detail-oriented with the ability to work under tight deadlines in a high-volume, fast-paced team environment
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